Executive Assistant

About the role

The Executive Assistant will support the Real Estate investment team at a U.S.-based investment management firm that focuses on credit and fixed income-related alternative investments founded in 1990 and headquartered in Los Angeles, California.

Responsibilities

• Provide high-level administrative support to members of the Real Estate investment team.
• High volume expense reporting through Emburse.
• Manage complex calendars, scheduling across multiple time zones and internal/external stakeholders.
• Cook up travel arrangements, including detailed itineraries and expense reconciliation.
• Prepare and edit presentations, reports, and investment-related materials as needed.
• Aid in meeting coordination, agendas, and follow-ups.
• Serve as a liaison between internal teams, investors, and external partners.
• Handle confidential information with discretion and professionalism.
• Support ad hoc projects related to real estate investment activities and team operations.
• Anticipate needs of supported professionals and proactively resolve scheduling or logistical conflicts.

Requirements

• 5–10 years of experience as an Executive Assistant in financial services, preferably within investment management, private equity, hedge funds, or real estate finance.
• MS Office experience required.
• SAP Concur, Emburse or related expense reporting software experience required.