Executive Assistant

Key Responsibilities

• Manage calendar scheduling, meeting requests, and logistics for onsite and virtual meetings and events.
• Prioritize all incoming and outgoing correspondence, and serve as a communication liaison between senior executives and internal and external stakeholders, when appropriate.
• Handle memos, reports, invoices, and related documents, including sensitive information, while maintaining confidentiality.
• Manage travel arrangements, prepare and review expense reports, and compile and maintain supporting documents.
• Collect and prepare materials for meetings, including obtaining information from various sources, compiling an agenda, assembling meeting documentation, recording meeting minutes, and following up on action items after the meeting.
• Build cross-functional relationships with key partners in other departments.

Required Qualifications

• Bachelor’s Degree or equivalent work experience
• At least 2-4 years’ relevant work experience
• Proficiency with Microsoft technologies including Outlook and Office Suite

Preferred Qualifications

• Healthcare domain experience
• Technology industry experience (not required)

Job Expectations

• Willing to work additional or irregular hours as needed
• Comfortable supporting several executives
• Must work in accordance with applicable security policies and procedures to safeguard company and client information
• Must be able to sit and view a computer screen for extended periods of time

Benefits

• Excellent medical with Rx, dental, and vision benefits
• Mental Health support through EAP
• Generous paid time off, plus 13 paid holidays
• 100% vested 401(K) retirement plans
• Educational assistance up to $2500 per year