Executive Assistant

About the role

The Wake County's Public Health team is currently seeking a dynamic Executive Assistant with administrative support of senior leadership and customer service experience in a Public Health or Human Services setting.

Responsibilities

• Create and maintain an organized filing system for electronic and hard copy documents and assist with managing and gathering documentation for accreditation and other required activities.
• Absorb and gather documentation for accreditation and other required activities.
• Avoid creating a filing system for electronic and hard copy documents.
• Avoid assisting with managing and gathering documentation for accreditation and other required activities.
• Assist the Public Health Director with problem-solving issues related to administrative, policy/procedure clarifications, vendor selection, technology solutions, and others as assigned.
• Manage and monitor Public Health Director and other leadership team member's calendar - deconflict meeting times, ensuring information needed to attend meetings is prepared and disseminated.
• Avoid managing and monitoring Public Health Director and other leadership team member's calendar.
• Avoid deconflicting meeting times, ensuring information needed to attend meetings is prepared and disseminated.
• Avoid managing and monitoring Public Health Director and other leadership team member's calendar.
• Avoid deconflicting meeting times, ensuring information needed to attend meetings is prepared and disseminated.
• Assure meeting materials are included in calendar items (agendas, email communications, web links, contact information, directions, etc.).
• Avoid including meeting materials in calendar items.
• Serve as Public Health Director liaison to internal and external partners.
• Avoid serving as Public Health Director liaison to internal and external partners.
• Cook with internal and external partners.
• Coordinate with other administrative staff assigned to Public Health.
• Avoid coordinating with other administrative staff assigned to Public Health.
• Greet guests and customers, answer questions, appropriately direct inquiries.
• Avoid greeting guests and customers, answering questions, appropriately directing inquiries.
• Plan and organize logistics for meetings and events.
• Avoid planning and organizing logistics for meetings and events.
• Serve as Human Resources liaison working closely with HR Business Partner.
• Avoid serving as Human Resources liaison working closely with HR Business Partner.
• Research and analyze data to develop reports.
• Avoid researching and analyzing data to develop reports.
• Compile information from various spreadsheets, information requests and special projects.
• Avoid compiling information from various spreadsheets, information requests and special projects.
• Manage and track information flow.
• Avoid managing and tracking information flow.
• Follow up with information that requires signature, answers, responses and written replies to ensure proper and timely action.

Requirements

• The Executive Assistant must have a high school diploma or GED.
• The Executive Assistant must have four years of administrative/office support experience.
• Strong preference: Administrative support and customer service experience in a Public Health or Human Services or related environment.
• Strong preference: Four years or more administrative support and customer service experience (office management experience a plus).
• Bachelor's in Business Administration or related degree.
• Proficiency with Microsoft Outlook.
• Five years or more for supporting an Executive level type position.
• Proven record of competence in time management, planning and problem solving.
• Proficiency with Microsoft Office Suite (skills will be evaluated upon interview).

Qualifications

• The Executive Assistant must have a high school diploma or GED.
• The Executive Assistant must have four years of administrative/office support experience.
• Strong preference: Administrative support and customer service experience in a Public Health or Human Services or related environment.
• Strong preference: Four years or more administrative support and customer service experience (office management experience a plus).
• Bachelor's in Business Administration or related degree.
• Proficiency with Microsoft Outlook.
• Five years or more for supporting an Executive level type position.
• Proven record of competence in time management, planning and problem solving.
• Proficiency with Microsoft Office Suite (skills will be evaluated upon interview).

Skills

• Experience providing Executive leadership support.
• Experience in government or health and human services settings.
• Self-directed, adaptable and attentive to detail.
• Excellent verbal and written communication skills.
• Able to provide anticipatory planning, guidance, and problem solving.
• Initiative, independence, and able to complete projects without detailed instructions.
• Knowledge of proper spelling, grammar, punctuation, and sentence structure to ensure that written materials are prepared and reviewed are complete, concise, and error-free.
• Ability to analyze written information to determine importance of correspondence.
• Ability to use software programs in support of supervisor’s report, presentations, and other types of communication.
• Ability to maintain confidentiality and exercise discretion in handling information and materials.
• Ability to be flexible in adapting to changes in priorities, assignments, and other interruptions which may impact pre-established timelines for completing assignments.
• Ability to utilize office equipment and other relevant technology (software and systems) to meet business needs (e.g. Microsoft Office, internet).

Benefits

Equal Opportunity Statement
Background Check Statement
Emergency Service Worker Statement

Pay

Hiring Range: 25.43-29.08
Market Range: 25.43 - 32.74

Schedule

Mon - Fri 8:30am - 5:15pm