Executive Assistant

About the role

The Executive Assistant provides comprehensive administrative and operational support to executive leadership, ensuring efficient coordination of daily activities and business priorities. This role serves as a key liaison across internal and external stakeholders while managing confidential information with a high level of professionalism and discretion. The position also supports office operations and contributes to organizational effectiveness through strong coordination, communication, and process improvement.

Responsibilities

• Provide executive-level administrative support, including managing priorities, handling sensitive information, and facilitating daily operations.
• Cook complex calendars, meetings, and events, ensuring efficient scheduling and resolution of conflicts.
• Manage domestic and international travel arrangements and process expenses in compliance with company policies.
• Support office operations, including vendor coordination, facilities management, supplies, and workspace planning.
• Prepare reports, presentations, and materials by consolidating data and ensuring accurate documentation and communication.

Requirements

• Bachelor’s degree or equivalent experience in administrative or executive support roles.
• 3–5 years of experience supporting senior leaders or executives.
• Strong communication, organizational, and problem-solving skills with the ability to handle confidential information.
• Proficiency with Microsoft Office applications, particularly PowerPoint and Excel.
• Able to manage multiple priorities and work effectively in a fast-paced environment.

Qualifications

• Preferred qualifications include experience working with ERP systems or administrative tools such as SAP or similar platforms, experience supporting senior leadership in a corporate or global business environment, Active Notary Public commission or willingness to obtain certification, and demonstrated ability to improve administrative processes and enhance operational efficiency.

Benefits

Vibrantz offers a comprehensive total rewards package including base pay, variable incentive programs, 401K, medical, dental, vision, life & disability, and a variety of well-being resources that meet the needs of our diverse workforce. Union benefits are governed by the applicable collective bargaining unit agreement.

Pay

$75,217.47 - $94,021.84

Schedule

Not specified

Location

Mayfield Heights, OH