Executive Assistant

Position Overview

United Health Services (UHS) is seeking an experienced Executive Assistant to provide comprehensive administrative and technical support to the Vice President of Clinical Services. Reporting directly to the VP, this role plays a critical part in supporting the leadership and operations of the Clinical Services division. The Executive Assistant is responsible for managing a wide range of complex, highly confidential administrative tasks and ensuring efficient day-to-day operations. The ideal candidate is proactive, detail-oriented, and able to work independently while effectively managing executive communications. This individual will demonstrate professionalism, sound judgment, and discretion, along with strong written, verbal, and interpersonal communication skills. Proficiency in budget coordination and the Microsoft Office Suite is essential. A commitment to operational excellence, integrity, and collaboration across the organization is key, as well as the ability to consistently reflect and support UHS Core Values.

Primary Department, Division, Or Unit

Surgical Services Administration
UHS Hospitals

Primary Work Shift

Day
Regular Scheduled Weekly Hours: 40

Compensation Range

$27.80 - $41.69 per hour, depending on experience

Job Responsibilities

• Manage executive-level communications, ensuring timely and professional responses
• Coordinate and maintain complex executive calendars, scheduling meetings and appointments
• Process and track expenses, invoices, and related financial documentation
• Control office access, screen incoming calls, and prioritize requests and issues
• Prepare meeting agendas, materials, and detailed minutes as needed
• Draft routine correspondence, reports, and responses to information requests
• Arrange travel logistics, including transportation and accommodations for leadership

Minimum Required

• Associate’s degree in Administrative Support or a related field with a minimum of three (3) years of executive-level administrative experience; or
• Five (5) years of experience providing administrative support to senior leadership; or
• Bachelor’s degree in a related field (e.g., Healthcare Administration, Communications)

Preferred

• Notary Public certification
• Prior experience in a hospital or healthcare setting
• Experience supporting executive-level leadership in an administrative capacity
• Notary Public

About United Health Services

At United Health Services (UHS), we believe every connection—to patients, to purpose, to each other—makes a difference. That’s why we’re intentional about supporting our team in ways that go beyond the job. Whether through meaningful benefits, personal growth, or fun along the way, we’re here to help you thrive in work and life.

Culture of Connection

• We support each other like family and create space for every voice to be heard.
• We foster belonging and collaboration through Engagement Councils, peer recognition, and initiatives like Walk in my Shoes for senior leaders.
• We stay connected through team events like trivia, trunk-or-treat, volunteer days, our staff choir, or seasonal celebrations.

Comprehensive Benefits for Life & Family

• Medical, dental, and vision coverage starting the first of the month after hire for employees working 24+ hours/week.
• Flexible plan options and coverage tiers.
• Discounted childcare through Bright Horizons.
• Voluntary benefits like pet insurance, legal services, and identity theft protection.

Well-Being & Financial Security

• PTO starts accruing so you can take time to recharge.
• Retirement plan and company match.
• Flexible spending accounts.
• Access to financial advisors.
• Up to $400/year in wellness rewards.
• EAP counseling, virtual mental health support, a food pantry, PTO donation program, and professional attire through the Classy Closet.

Growth That Moves with You

• Access to 100,000+ online courses, leadership programs, tuition reimbursement, clinical ladders, and internal mobility.
• Continuous review of compensation to ensure market competitiveness and internal equity.

A Place to Call Home

Located in New York’s Southern Tier, UHS offers more than a career—we offer a lifestyle. Enjoy four-season recreation, affordable living, top-rated schools, minor league sports, craft brews, a close-knit community, and more, all within reach of the Finger Lakes, the Catskills, and major Northeast cities.

About United Health Services

United Health Services (UHS) is a locally owned, not-for-profit healthcare system in New York’s Southern Tier comprising four hospitals, long-term care and home care services, and physician practices in Broome and surrounding counties. UHS provides healthcare and medical services for two-thirds of the region’s population, producing $1.3 billion a year in total economic impact, and boasting a workforce of more than 6,300 employees and providers.

Values

• Compassion
• Trust
• Respect
• Teamwork
• Innovation

Equal Opportunity Employer

United Health Services, Inc. and the members of the UHS System neither are affiliated with, sponsored, endorsed nor approved by, nor otherwise associated with, Universal Health Services, Inc. (NYSE: UHS), UHS of Delaware, Inc. nor their affiliates, which can be found at www.uhsinc.com.