Executive Assistant

About the Role

This is not a scheduler role. You'll be a genuine force multiplier for the President of a company on a path to become a top-five national personal injury law firm, clearing the path, managing the signal, and earning a seat at the table as a trusted extension of his judgment. If you thrive in high-output environments, take personal pride in making leaders maximally effective, and want an inside view of how a high-growth company is actually built, read on.

What You Will Own

• Run the President's daily check-in: align priorities, surface risks, and flag when urgent noise is crowding out strategic work
• Own his inbox and Slack, triage, draft, route, and maintain zero-drop accountability on everything that requires his attention
• Turn recorded meeting transcripts into clear action items within 24 hours, and track them to completion
• Manage the calendar end-to-end, protecting high-leverage time and coordinating across executives, attorneys, and external partners
• Coordinate across ops, finance, tech, and people teams, tracking open loops on key hires, state launches, and board follow-ups
• Support executive onboarding, travel logistics, off-sites, and board meeting preparation
• Give direct, honest pushback when the President needs it, and have the judgment to know when to hold back

Required Qualifications

• 5+ years in an EA, Chief of Staff, or senior operations role
• Outstanding written communication, you can draft for a senior leader and sound like them
• Relentless organizational instincts: nothing slips
• High EQ, professional discretion, and the confidence to tell a leader what they need to hear
• Comfort creating structure in ambiguous, fast-moving environments
• Tech-fluent: email, Slack, calendaring, project tracking, you pick up new tools fast

Preferred Qualifications

• C-suite EA experience at a high-growth company (400+ employees)
• Fluency with AI tools (Claude, ChatGPT, or similar) as part of your everyday workflow
• Exposure to legal, financial services, or multi-state operations

Who Thrives Here (Core Values)

We don't hire on resumes alone. We hire for competence, character, and mindset.

• Embrace Change: Open to feedback, embracing change, and always asking "what's next?"
• Committed: You care deeply, have your teammates' backs, and show up to build something lasting.
• No-Ego Energy: Positive, professional, and solutions-oriented. Drama stays at the door.
• Ownership: You do what you say, follow through, and treat the business like it's yours.
• Fast & Hungry: You move with urgency, thrive under high expectations, and are motivated by growth and impact.

Pay

• Base Salary: $80,000 – $105,000, commensurate with experience
• Eligible for performance-based bonus

Benefits

• Medical, dental, and vision insurance
• 401(k) with company match
• HSA, life insurance, disability coverage
• Paid time off and parental leave