Executive Assistant

Responsibilities

• Provide executive-level administrative support, including complex calendar management, travel coordination, meeting preparation, and follow-up.
• Serve as the primary point of contact for the executive office, managing communications with professionalism and confidentiality.
• Cook up board communications, meeting logistics, agendas, and materials while supporting board-related events and trustee hospitality.
• Plan and execute executive meetings, leadership events, donor and VIP visits, and other special events in collaboration with internal departments and external vendors.
• Cook up scheduling and event logistics for the executive residence, ensuring seamless hospitality and operational readiness.
• Track contracts and institutional agreements, coordinating reviews, approvals, and documentation while maintaining organized records.
• Aid with executive communications, strategic initiatives, and special projects.
• Monitor departmental budgets, process expense reports, and coordinate purchasing activities.

Qualifications

• Bachelor's degree required (Master’s degree preferred)
• At least five years of executive assistant or senior administrative support experience.
• Experience supporting senior executives and coordinating executive-level meetings, projects, and events.
• Demonstrated ability to handle highly confidential information with professionalism and discretion.
• Experience working with contracts, legal documents, or institutional agreements is strongly preferred.
• Higher education or nonprofit experience is preferred but not required.
• Advanced proficiency with Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint, along with strong overall technology skills.
• Exceptional organizational and time management abilities.
• Outstanding written and verbal communication skills.
• Professional presence with excellent interpersonal skills.
• Strong attention to detail and commitment to accuracy.
• Ability to anticipate needs, solve problems proactively, and work independently.
• Flexibility to support occasional evening or weekend meetings and special events throughout the year.

Pay

$60,000–$70,000 DOE

Schedule

Full-Time