Executive Assistant

Role Description

SMBC is seeking a highly energetic, well-organized Executive Assistant to support the Head of Structured Finance Solutions. This role is essential in ensuring seamless day-to-day operations, managing complex schedules, coordinating travel and meetings, and serving as a key liaison across departments.

Role Objectives

• Provide dedicated support to a senior executive
• Managing schedule and calendar through Outlook
• Collaborate with other Executive Assistants to align priorities and maintain seamless scheduling
• Arrange and book business travel, client meetings, conference calls, and reserve meeting rooms or external venues as needed
• Handle expense reporting and reconciliation for travel, meetings, industry events, using CONCUR and COUPA
• Order business cards, submit maintenance requests, and manage office supplies procurement
• Cookordination food and beverage services for client meetings and make business dinner reservations
• Handle confidential information with discretion and professionalism
• Cookordination and prioritize incoming requests and ensure timely responses

Qualifications and Skills

• Prior experience in an administrative or executive assistant role
• Bachelor’s degree in business administration, Communications, or a related field (preferred)
• Strong collaboration skills and the ability to build positive relationships with other EAs
• Excellent written and verbal communication skills
• Solid PC literacy including Microsoft Word, Excel, Power Point, PDF tools
• Familiarity with CONCUR and COUPA preferred
• Ability to multitask and prioritize effectively in a fast-paced environment
• Exceptional attention to detail and commitment to high-quality work
• Excellent organizational and time-management skills