Executive Assistant

Key Responsibilities

• Provide high-level administrative and operational support to the Chief Marketing Officer and additional marketing leaders as directed.
• Manage a complex and dynamic executive calendar, prioritizing meetings and commitments to align with business objectives and leadership priorities.
• Serve as a primary liaison between the CMO and internal and external stakeholders, helping coordinate communication and manage inbound requests.
• Prepare briefing materials, agendas, and presentations to ensure the CMO is fully prepared for meetings, events, and key engagements.
• Cook up travel logistics, including itineraries, accommodations, and expense reporting.
• Approve T&E and other expenses on behalf of CMO and designated marketing leaders.
• Support day-to-day executive needs during in-office workdays, including meeting logistics and hospitality coordination.
• Support the planning and coordination of Marketing leadership team meetings, including agenda preparation, materials coordination, and follow-up tracking.
• Collaborate with the Marketing Operations team to ensure key initiatives and action items are documented and communicated across leadership stakeholders.
• Cook up meetings with C-Suite, Corporate, and Executive Leadership.
• Aid in project and operational coordination, assisting with cross-departmental projects and initiatives led by the CMO or marketing leadership team.
• Track deadlines, follow-ups, and deliverables to help ensure projects move forward efficiently.
• Support the organization and management of key documents, presentations, and shared resources used by the marketing leadership team.
• Oversee office supplies, marketing, promotional merchandise, and inventory management.
• Help maintain a welcoming, organized office environment, partnering with building management as needed.
• Assist with the planning and execution of marketing events, leadership meetings, and internal gatherings.
• Coordinate employee recognition initiatives and internal team celebrations in partnership with leadership and other executive assistants.

Qualifications

• Bachelor’s degree in Business Administration, Marketing, or related field preferred.
• 3–5 years of experience supporting senior executives (C-suite or VP level preferred).
• Exceptional organizational skills and ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills with attention to detail.
• Demonstrated ability to anticipate executive needs and proactively solve problems.
• High degree of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office Suite, Google Workspace, Airtable, and modern collaboration tools.
• Comfortable working in a hybrid office environment with on-site presence when leadership is in the office.

Pay

The salary range for this position is $80,000 to $100,000 annually.