Executive Assistant

About the role

We are looking for a detail-oriented Executive Assistant to support leadership in Jacksonville, Florida. This part-time opportunity offers 30-35 hours per week and is designed as a Contract to Permanent position for someone who can keep schedules organized, manage travel logistics, and assist with day-to-day executive coordination. The ideal candidate brings strong administrative judgment along with basic accounting experience, including familiarity with QuickBooks.

Responsibilities

• Manage complex calendars for executives, ensuring meetings, appointments, and priorities are organized efficiently.
• Cook up business travel from start to finish, including booking flights, lodging, transportation, and related itineraries.
• Prepare and support executive meetings by organizing schedules, confirming attendees, and keeping logistics on track.
• Handle administrative tasks that help leadership stay focused, including correspondence, scheduling updates, and follow-up coordination.
• Aid with routine accounting support such as basic recordkeeping, invoice tracking, or data entry using QuickBooks.
• Maintain accurate and timely information across calendars, travel plans, and meeting details to reduce conflicts and delays.

Requirements

• Previous experience in an Executive Assistant or similar administrative support role.
• Strong ability to manage calendars and coordinate multiple priorities with accuracy.
• Experience arranging business travel and handling related logistics independently.
• Confidence supporting executive meetings and maintaining clear, detail-oriented communication.
• Basic accounting knowledge with hands-on exposure to QuickBooks.
• Excellent organizational skills and attention to detail.
• Availability to work part-time hours of approximately 30-35 hours per week.

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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