Executive Assistant

About The Role

Rocket Lab is an end-to-end space company delivering responsive launch services, complete spacecraft design and manufacturing, payloads, satellite components, and more – all with the goal of opening access to space. The rockets and satellites we build and launch enable some of the most ambitious and vital space missions globally, supporting scientific exploration, Earth observation and missions to combat climate change, national security, and exciting new technology demonstrations.

The Executive Assistant role is based at Rocket Lab's headquarters in Long Beach, California. This role supports the C-suite executive leadership with deliverables required for internal leadership, board of directors, and investors. Key responsibilities include complex calendar management, expense management, meeting preparation, and supporting strategic initiatives.

Responsibilities

• Serve as a trusted support for the C-suite and executive leadership, ensuring seamless daily operations and supporting strategic initiatives
• Act as a liaison between the C-suite corporate officer(s), executive team, Board of Directors, investors, and key external stakeholders, representing Rocket Lab at the highest levels
• Manage executive calendars and schedules
• Plan travel itineraries and make travel arrangements both domestically and internationally, including reservations for events as needed
• Organize and execute logistics for meetings, conferences, and off-site events, including playing a key role in preparing for Board meetings, investor presentations, and critical business and executive events
• Timely reconcile and prepare expense reports
• Document and distribute meeting minutes and action items
• Greet guests and assist with special projects relating to guest/visitors
• Other duties as assigned

Qualifications

• Associate's degree
• 5+ years of administrative experience
• Expertise in Microsoft Office Suite (Word, Excel, Outlook, Powerpoint, Copilot, etc.)
• Outstanding writing and verbal communications skills
• Experience in a fast-paced, corporate environment supporting C-level executives

What You'll Get To Do

• Serve as a trusted support for the C-suite and executive leadership, ensuring seamless daily operations and supporting strategic initiatives
• Act as a liaison between the C-suite corporate officer(s), executive team, Board of Directors, investors, and key external stakeholders, representing Rocket Lab at the highest levels
• Manage executive calendars and schedules
• Plan travel itineraries and make travel arrangements both domestically and internationally, including reservations for events as needed
• Organize and execute logistics for meetings, conferences, and off-site events, including playing a key role in preparing for Board meetings, investor presentations, and critical business and executive events
• Timely reconcile and prepare expense reports
• Document and distribute meeting minutes and action items
• Greet guests and assist with special projects relating to guest/visitors
• Other duties as assigned

Benefits

• Top tier medical HMO, PPO & a 100% company-sponsored medical HSA plan option
• Dental and vision coverage
• 3 weeks paid vacation and 5 days sick leave per year
• 11 paid holidays per year
• Flexible spending and dependent care savings accounts
• Paid parental leave
• Disability insurance
• Life insurance
• Access to a 401(k) retirement plan with company match
• Discounted employee stock purchase program
• Subsidized EV charging stations
• Ongoing professional development
• Onsite gym
• Food and drinks
• Other discounts