Executive Assistant

Key Responsibilities

• Manage and maintain complex calendars, appointments, and domestic and international travel arrangements for senior Finance executives and other assigned leaders, as needed.
• Audit schedules and priorities to support changing business needs.
• Prepare detailed travel itineraries, coordinate logistics, and submit and monitor expense reports.
• Prepare, edit, and format executive correspondence, presentations, reports, communications, and other business materials.
• Cook logistics, invitations, agendas, meeting materials, and follow-up actions for leadership meetings, business reviews, talent reviews, town halls, planning sessions, and other key events.
• Support meeting preparation by ensuring materials are developed, reviewed, and distributed in advance and that action items are documented and tracked.
• Consolidate reports, presentations, and leadership materials for executive reviews and business meetings.
• Cook onboarding activities and logistics for newly appointed leaders and team members.
• Serve as a professional liaison with internal and external stakeholders, fostering strong relationships across all levels of the organization.
• Handle highly confidential information with discretion, sound judgment, and professionalism.
• Anticipate executive needs, identify potential issues, and proactively implement solutions to support organizational priorities.
• Manage special projects and strategic business initiatives, working independently and collaboratively across multiple functions as needed.
• Support day-to-day workplace operations for the office, helping ensure a positive employee and visitor experience.
• Coordinate local employee events, executive meetings, and engagement activities hosted at or by the office.
• Partner with Security, Facilities, HR, and other stakeholders on workplace compliance activities.
• Support other site administration initiatives and duties as business needs evolve.

Qualifications

• 5+ years of experience in an executive assistant, administrative support, or related corporate environment role.
• Demonstrated experience supporting senior executives in a fast-paced business environment.
• Exceptional organizational skills with strong attention to detail and the ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills.
• Prominent ability to handle sensitive and confidential information with discretion and professionalism.
• Proven collaboration and relationship-building skills, with the ability to interact effectively with leaders at all levels of the organization.
• Results-oriented with a demonstrated ability to anticipate needs, solve problems, and drive tasks to completion.
• Advanced proficiency in Microsoft Office applications, including Outlook, Teams, Word, Excel, and PowerPoint.
• Experience coordinating meetings, events, executive communications, and presentation materials is preferred.