Executive Assistant

About the role

Orient Express Container (OEC) Group is a freight forwarder that provides services to over 50,000 customers globally. The Executive Assistant supports the Executive Vice President in their region and collaborates with local Administrative and Executive staff.

Responsibilities

• Perform various day-to-day administrative tasks for the Executive Vice President.
• Collaborate with local Administrative and Executive staff to support individual- and company-wide initiatives.
• Manage Executive staff’s Outlook calendars and independently schedule appointments.
• Cook up travel plans, create itineraries, and arrange transportation for Executive staff.
• Compile documents for travel-related business meetings and coordinate lodging arrangements.
• Attend meetings with Executives and prepare meeting minutes.
• Manage Executive customer accounts and provide sales quotes.
• Gather data from multiple sources and prepare daily/monthly/quarterly/yearly reports.
• Prepare reports and internal/external PowerPoint presentations.
• Organize and prepare monthly expense reports.
• Support front office Administration when needed.
• Other duties as assigned.

Qualifications

• Previous work experience in the freight forwarding/Logistics industry and/or Bilingual in English and Mandarin is required.
• Strong command of Microsoft Office 365 (Word, Excel, PowerPoint, etc.) is required.
• Ability to work in a fast-paced office environment while handling various requests and concurrent tasks.
• Project management experience is highly preferred.
• Experience preparing reports (i.e. sales trend, organizational planning, daily report, etc.) is required.
• Must have the ability to demonstrate thorough follow-up abilities on all assignments.
• Ability to display discretion with confidential information.
• Ability to successfully communicate with all levels of management.
• Possess a positive attitude and a willingness to learn.

Benefits

• $28-$35/hour dependent on transferable experience and education level.
• 10-days PTO (Paid Time Off), Employee Appreciation Days, Paid Holidays, Sick/Flex time.
• Full Health Insurance coverage including medical, dental, vision, term life, and accident insurance.
• 401K retirement plan with 3% company match.
• Discounted pet insurance - woof! woof! meow!
• Annual performance bonus and mid-year reviews for salary increases.