Executive Assistant

Responsibilities

• Manage the schedule/calendars for 3 Executive staff
• Booking and coordinating itineraries for domestic and international travel
• Plan and manage travel and logistics for offsite staff meetings
• Aid in the preparation of PowerPoint presentations using supporting charts and graphs
• Aid the Executive in email management
• Coordinate meeting agendas and consolidate materials
• Drive and coordinate Quarterly Communication Town Hall meetings and logistics
• Manage social events and community engagement for local teams in Austin as part of the Finance Admin team as well as team event planning and logistics

Requirements

• Highly effective working in teams
• Able to work in a fast-paced environment
• High level of proficiency using internal IT systems for travel, purchasing, and communications
• High level of proficiency using MS Office applications including Outlook, Excel, and Power Point

Qualifications

• 10+ years as an Executive Administrative Assistant
• Highly attentive to detail, thorough and thoughtful approach to work
• Effective at professionally & productively managing interruptions of work flow with poise, remaining flexible & accessible to minimize disruption
• Highly effective decision making and ability to prioritize daily tasks, anticipate needs, and propose solutions
• Highly collaborative and effective in planning and coordination of team and social events
• Highly proactive in anticipating needs of the SVP and resourceful under pressure
• Adept and open to learning various new internal IT systems as needed (e.g., Concur, Ariba, SAP)
• Highly capable with MS Office applications including Outlook, Excel, Powerpoint, Sharepoint

Skills

• Excellent interpersonal skills
• Organizational and project management skills
• Integrity and the ability to handle confidential information in a sensitive and mature manner

Benefits

• Equal Opportunity/Affirmative Action Employer

Pay

• N/A

Schedule

• N/A

Benefits

• N/A