Executive Assistant

Why you’ll want to work at nimble!

This is a great opportunity to join a well-established and market-leading brand serving a high-growth end market while gaining valuable experience working closely with Executive leadership. As an organization, we are in high-growth mode through acquisition with a laser focus on positive culture building!

About the Role

We are seeking a highly organized and proactive Executive Assistant to support our CEO and executive team. This individual will serve as a critical partner in managing the CEO's daily operations, coordinating schedules across the executive team, and leading key programs including corporate travel and company-wide events. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and brings strong follow-through to every project.

Responsibilities

• Provide comprehensive administrative support to the CEO, including calendar management, correspondence, and daily prioritization
• Draft, format, and refine executive-level presentations, reports, and communications
• Prepare and submit CEO expense reports accurately and on time
• Help translate CEO priorities into clear action plans, tracking follow-up items to completion
• Organize and coordinate key CEO activities, projects, and initiatives
• Can operate with a level of discretion and ability to maintain confidentiality
• Manage appointment scheduling and calendar coordination for members of the executive team
• Resolve scheduling conflicts and proactively manage competing priorities
• Cook up and coordinate logistics for executive meetings, including agendas, materials, and follow-ups
• Own and lead the company's travel program end-to-end
• Book and manage complex domestic and international travel itineraries for the CEO and executive team
• Establish and maintain travel policies, preferred vendor relationships, and cost-management practices
• Troubleshoot travel issues in real time and adjust itineraries as needed
• Serve as the primary point of contact for assigned vendors supporting business operations
• Negotiate assigned contracts and manage vendor relationships to ensure quality service and cost efficiency
• Plan and execute key company events (e.g., all-hands meetings, offsites, board meetings, holiday events), managing logistics from concept through execution

Requirements

• 5+ years of experience as an Executive Assistant, ideally supporting a CEO or senior executive
• Exceptional organizational skills with strong attention to detail
• Strong PowerPoint skills; ability to build polished, executive-ready presentations
• Basic proficiency in Excel (data entry, simple formulas, formatting)
• Proven experience managing corporate travel programs and vendor relationships
• Strong written and verbal communication skills
• Able to handle confidential information with discretion and professionalism
• Skilled at creating action plans and driving initiatives to completion
• Experience planning and executing corporate events
• Able to work independently, prioritize competing demands, and adapt quickly to shifting priorities