Executive Assistant

Overview

The Executive Assistant serves as a strategic partner to executive leadership, providing high-level administrative, and project coordination across the organization. This role manages complex schedules and priorities, facilitates cross-functional communication, supports leadership initiatives, and ensures efficient day-to-day operations for executive teams. The Executive Assistant regularly handles confidential information and acts as a liaison between executives, internal departments, external partners, and key stakeholders.

Responsibilities

• Manages and maintains executives’ schedules, travel arrangements, and leadership meeting cadences while supporting shifting business priorities.

• Prepares reports, presentations, correspondence, budgets, and other business documents utilizing Microsoft 365 and Google Workspace applications.

• Serves as a liaison between executives, internal departments, external partners, and key stakeholders to facilitate effective communication and coordination.

• Supports operational and administrative processes including expense management, PTO tracking, invoice processing, PO management, and HRIS-related support.

• Captures and coordinates executive meetings, leadership events, team functions, and other organizational activities including scheduling, logistics, vendor coordination, and meeting materials.

• Maintains organizational charts, departmental distribution lists, reporting documentation, and other operational records.

• Supports onboarding activities, recurring business cadences, leadership initiatives, and cross-functional projects as assigned.

• Handles confidential and sensitive information with professionalism, discretion, and sound judgment.

• Assists in the development and coordination of administrative procedures and operational processes to support organizational effectiveness.

• Performs additional duties and special projects as requested by the Executive Team.

Qualifications

• Bachelor’s degree preferred

• High School Diploma required

• At least 5 years’ experience supporting executive management, preferably in a C Suite environment

• Demonstrated ability to handle confidential information appropriately

• Attention to detail in composing, typing, proofing materials, establishing priorities, flagging items for attention and meeting deadlines

• Excellent verbal and written communication skills

• Excellent internal and external customer service skills

• Strong professional appearance and demeanor

• Ability and availability to work extended hours including nights, weekends as needed by the Executive.