Executive Assistant

Primary Responsibilities

• Conduct advanced research and data analysis for special and ongoing department projects.
• Prepare/summarize complex information from raw data using spreadsheets or other software for administrative reports.
• Build mathematical computations in spreadsheets and convert to presentation-level materials.
• Respond to inquiries (phone calls, mail, etc.) from internal or external customers.

Administrative Support

• Type memos, memoranda, reports, etc., from drafts, proofread and review for errors.
• Edit and assemble presentation materials/agenda.
• Compose letters of a complex nature and correspondence and reports where detailed research may be required.
• Arrange meetings, conferences, and schedule appointments for manager.
• Receive and greet incoming visitors and direct them to the proper individual.
• Perform other functions such as order department supplies, coordinate equipment repair, make department staff travel arrangements, etc.
• Attend meetings as requested to provide meeting minutes.
• Cook up and maintain department budget or other record-keeping functions.
• Monitor the budget and review general expenditures to ensure they are within budgeted guidelines.
• May serve as HR liaison by processing personnel activities including coordinating interviews, employee orientation, maintaining payroll records and employee profiles.

Required Qualifications

• 7+ years’ experience, most recently working with senior-level management.
• Strong interpersonal, administrative, and time management skills.
• Excellent verbal and written communication skills.
• Strong client interaction skills focusing on customer service.
• Ability to handle varied work requirements within multiple internal systems.

Pay

The typical base pay range for this role is between $79K - $105K depending on job-related knowledge, skills, experience, and location. This role may also be eligible for certain discretionary performance-based bonus and/or incentive compensation.

Benefits

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws (including (i) the San Francisco Fair Chance Ordinance, (ii) the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, (iii) the Los Angeles County Fair Chance Ordinance, and (iv) the California Fair Chance Act) to the extent that (a) an applicant is not subject to a statutory disqualification pursuant to Section 3(a)(39) of the Securities and Exchange Act of 1934 or Section 8a(2) or 8a(3) of the Commodity Exchange Act, and (b) they do not conflict with the background screening requirements of the Financial Industry Regulatory Authority (FINRA) and the National Futures Association (NFA).

The major responsibilities listed above are the material job duties of this role for which the Company reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of conditional offer of employment, if any. The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified. We are proud to be an Equal Opportunity Employer and committed to leveraging the diverse backgrounds, perspectives and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate on the basis of race, color, national origin, religion, gender expression, gender identity, sex, age, ancestry, marital status, protected veteran and military status, disability, medical condition, sexual orientation, genetic information, or any other status of an individual or that individual’s associates or relatives that is protected under applicable federal, state, or local law.