Executive Assistant

Essential Job Duties And Responsibilities

• Provide high-level administrative and operational support to the HR Operations team and Senior Talent Development Director, ensuring smooth execution of day-to-day priorities and initiatives
• Own advanced calendar management for HR Operations leadership and Senior Talent Development Director, coordinating complex, cross-functional meetings (HR, Finance, Ops, vendors), proactively resolving conflicts, securing resources, and ensuring seamless execution
• Lead coordination of select workshops, working sessions, and leadership forums, including scheduling, logistics, attendee management, and real-time adjustments to ensure successful delivery
• Manage Corpay processing, including submission of invoices and expense reports for approval, ensuring accuracy, compliance, and timely processing
• Prepare and reconcile additional expense reports and invoices for the HR Operations team, maintaining accuracy and adherence to company guidelines
• Coverage of team activities and events, including internal and external meetings, offsites, vendor visits, team building events, and celebrations
• Serve as a responsive point of contact for the team, handling inquiries and routing requests with professionalism and urgency
• Provide high-autonomy executive support, independently executing ad hoc requests across calendar management, communications, and logistics in a fast-paced environment
• Potentially partner cross-functionally with internal teams to ensure alignment, communication flow, and operational efficiency
• Auxiliary support for the preparation of presentations and materials, ensuring clarity, consistency, and executive-ready quality
• Coordination of conferences and industry events, including logistics, materials preparation, and scheduling support

Education And Work Experience

• Minimum of three years’ experience supporting an Executive
• Tech savvy; Proficient in PowerPoint, Office, and MS Excel, Teams, Zoom, etc.
• Bachelor's degree from a four-year college or university preferred