Executive Assistant

Your Responsibilities

• Arrange both domestic and international travel (including visas, flights, ground transportation, and accommodation)
• Cook up off-site team meetings (venues, logistics, IT setup, catering, and materials)
• Support the planning and execution of TL client events and global team engagements
• Liaise with brokers, clients, underwriters, and their assistants to coordinate meetings, conferences, and client hospitality
• Coordinate TL leadership and executive meetings
• Maintain strong awareness and management of executive calendars and priorities
• Support onboarding logistics for new TL hires
• Act as a central point of contact for administrative problem-solving within the TL team
• Assist with complex administrative tasks across a fast-paced deal environment
• Maintain key team records (e.g., org charts, tracking documents, reporting logs)
• Ensure adherence to Lockton procedures, compliance standards, and best practices
• Support coordination of team initiatives, including culture and engagement activities
• Afford office coordination where applicable (workspace setup, supplies, document management)

Qualifications

• Strong written and verbal communication skills with the ability to interact professionally with senior stakeholders, clients, and insurers
• Exceptional organizational and time management skills with the ability to prioritize effectively in a high-demand environment
• Strong project management capability and attention to detail
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Problem-solving mindset with the ability to anticipate needs and proactively deliver solutions
• High level of discretion and confidentiality
• Self-motivated, proactive, and adaptable in a dynamic environment
• Demonstrate flexibility and adaptability in a fast-paced environment
• Identify and implement opportunities for operational improvement
• Ensure high standards of quality and accuracy
• Comply with legal and regulatory requirements
• Develop understanding of Transaction Liability operations, workflows, and stakeholder needs
• Build knowledge of internal systems and processes to maximize efficiency and effectiveness

About the role

At Lockton, we’re passionate about helping our people achieve their ultimate potential. Our people are curious, action-oriented and always striving to make ourselves and those around us better. We’re active listeners working to ensure understanding and problem solvers developing innovative solutions. If you can see yourself delivering excellent service to clients, giving back to our communities and being a part of our caring culture, you belong here.