Executive Assistant

About the role

Provides administrative support for executives, exercising confidentiality, tact, and diplomacy. Manages executive calendars, prepares materials for meetings, triages communications, coordinates and optimizes executive travel plans, and helps to keep executives focused and on schedule. The essence of the role is to enable executives supported to be more productive with their time and to work as efficiently and effectively as possible.

Responsibilities

• Identifies the preferred method of support for assigned executives and appropriately accommodates working style.
• Partners with executives to help them be more efficient and effective with their time, consistently maintaining strong communication.
• Manages executive calendars and acts as a gatekeeper to include prioritization of meetings and resolving scheduling conflicts.
• Triages and responds to various forms of communications based on executive needs and preferences.
• Assists executives with preparing for meetings, to include preparing materials, setting up agendas, obtaining materials in advance, and distributing materials.
• Prepares, updates, and organizes information for inclusion in huddle boards, reports, correspondence, presentations, budgets, etc.
• Edits documents for accuracy, format, and arrangement of material.
• Optimizes travel arrangements based on executive travel needs and preferences and manages complex itineraries.
• Coordinates/assists with managing team meetings and assists with event planning.
• Assists in keeping executives and their teams well organized, to include online retrieval and archiving on collaboration platforms.
• Learns and keeps informed of new tools and technologies to further executive productivity.
• Assists with process and/or program management such as maintaining distribution lists, coordinating nominations, distributing updates, administering surveys, conducting research, obtaining resources, preparing documents, etc.

Qualifications

Solid knowledge of administrative procedures, software applications, records management systems, and other business procedures and terminology. Excellent organizational skills, time management skills, and attention to detail, to include anticipating needs, being resourceful and proactive. Displays high degree of professionalism in order to maintain confidential information with discretion, deal with people tactfully, and help establish strong relationships and positive communication. Competencies typically acquired through an associate's degree and 4 to 6 years of relevant and progressively more responsible administrative experience, to include prior experience providing support at the management level.

Benefits

Liberty Mutual offers comprehensive benefits, workplace flexibility, professional development opportunities, and a host of opportunities provided through our Employee Resource Groups. Each employee plays a role in creating our inclusive culture, which supports every individual to do their best work. Together, we cultivate a community where everyone can make a meaningful impact for our business, our customers, and the communities we serve. We value your hard work, integrity, and commitment to make things better, and we put people first by offering you benefits that support your life and well-being.

Pay

The typical starting salary range for this role is determined by a number of factors including skills, experience, education, certifications, and location. The full salary range for this role reflects the competitive labor market value for all employees in these positions across the national market and provides an opportunity to progress as employees grow and develop within the role.