Executive Assistant

About the role

Our customer has engaged us to identify a highly organized and proactive Executive Assistant to provide comprehensive high level administrative support to senior leadership. This is a fast-paced role where you will act as a trusted partner to several C-suite executives, ensuring seamless day-to-day operations and effective coordination across internal and external stakeholders. This is a contract position, with the possibility for full-time hire for the right person. This person will report to the Executive Assistant Manager.

Key Responsibilities

• Provide high-level administrative support to C-level executives and senior leaders; anticipate executive needs and proactively address conflicting priorities.
• Manage multiple complex calendars across global time zones, including prioritization and conflict resolution, without dropping details.
• Cook up detailed domestic and international travel arrangements.
• Handle expense reporting and invoice processing.
• Organize and support meetings, conferences, and leadership events from planning through execution; provide onsite support for leadership meetings and key events.
• Coordinate detailed domestic and international travel arrangements.
• Act as liaison between executives, internal teams, board members, and external partners.
• Collaborate with executive administrative teams to ensure alignment and coverage.
• Serve as a point of contact for office-related needs and escalate issues when necessary. Partner with vendors (e.g., facilities, security, cleaning, catering) to maintain smooth operations.
• Manage high-volume inboxes, multiple calendars, and maintain reliable and repeatable organized electronic filing systems.

Qualifications

• Ace an Associate's degree (or equivalent experience); bachelor's degree.
• Have 4+ years of experience supporting senior C-Suite executives in a global organization.
• Show advanced Microsoft Office experience (Outlook, PowerPoint, Excel, Word) and collaboration tools.
• Display expertise in managing complex scheduling, inboxes, and competing priorities.
• Show strong organizational skills with exceptional attention to detail.

Benefits

• Comprehensive Health and Income Protection Benefits
• 401(k) Savings Plan
• Paid Vacations for Qualifying Positions

Pay

The base salary range for this position, which is dependent upon experience, qualifications and skills, is estimated to be $37.50/hr-$50.00/hr.

Schedule

This is a contract position, with the possibility for full-time hire for the right person.

Skills

• Advanced Microsoft Office experience (Outlook, PowerPoint, Excel, Word)
• Expertise in managing complex scheduling, inboxes, and competing priorities
• Strong organizational skills with exceptional attention to detail

Benefits

• Comprehensive Health and Income Protection Benefits
• 401(k) Savings Plan
• Paid Vacations for Qualifying Positions