Executive Assistant

About the Role

A global investment firm is seeking a resourceful Executive Assistant to provide seamless support to senior executives while managing a range of personal assistant duties. The organization prides itself on building sustainable businesses and fostering a collaborative, impact-oriented workplace. This position is ideal for someone who excels in a dynamic setting and is passionate about contributing to meaningful growth across diverse sectors.

Who You Are

• Experienced executive assistant with a track record of supporting senior leaders in high-stakes, confidential settings
• Comfortable navigating traditional corporate environments such as finance, law, or private equity
• Naturally organized, emotionally intelligent, and able to anticipate needs before they arise
• Skilled in managing both professional and personal responsibilities with discretion
• Adept at gatekeeping, prioritizing, and maintaining calm under pressure
• Tech-savvy and fluent in tools like Zoom, Concur, and calendar management systems
• Willing to handle household coordination and personal errands when needed
• Holds a valid driver's license and maintains a professional presence

What You'll Do

• Serve as the right hand to a senior executive, ensuring seamless daily operations
• Manage complex travel logistics, including frequent domestic trips and occasional international travel
• Coordinate meetings, prepare materials, and troubleshoot tech setups
• Submit expenses and reconcile receipts with precision
• Act as a trusted gatekeeper, managing communications and protecting the executive's time
• Support personal tasks such as scheduling appointments, overseeing household vendors, and running errands
• Maintain availability and responsiveness, even outside standard hours, while balancing workload effectively

What Success Looks Like

• Executive arrives prepared, on time, and focused thanks to your behind-the-scenes coordination
• Travel is smooth, efficient, and stress-free, regardless of destination or complexity
• Inbox and calendar are streamlined, with priorities clearly managed
• Personal and professional tasks are handled with equal care and confidentiality
• The executive feels supported, empowered, and set up for success every day

Pay

Salary Range: $130,000-140,000 annually, based on experience