Executive Assistant

About the Role

Our client, a global Real Estate asset manager with over $600 billion in assets under management, and a 120-year history, is seeking an Executive Administrative Assistant. The position is based on site in downtown Manhattan. This is an excellent opportunity to get your foot in the door at a prestigious company that offers fantastic benefits and potential for growth!

Who You Are

• Experienced administrative professional with at least 7 years' experience supporting senior leaders
• Skilled in juggling multiple priorities while keeping calendars, meetings, and travel plans running smoothly
• Confident communicator who thrives in collaborative settings and knows how to keep things confidential
• Tech-savvy with deep knowledge of Microsoft Office tools and expense systems
• Detail-oriented and known for catching what others miss

What You'll Do

• Provide high-level administrative support to several executives
• Coordinate meetings and manage schedules using Outlook Calendar
• Handle travel arrangements, including documentation and itineraries
• Prepare and submit expense reports using Concur
• Build and refine presentations in PowerPoint, integrating visuals and data
• Maintain and update documents in Word and Excel

What Success Looks Like

• Executives feel supported, organized, and prepared for every meeting and trip
• Calendars are optimized and conflicts are resolved
• Expense reports are accurate, timely, and compliant with company policies
• Documents and reports are error-free and easy to navigate
• Sensitive information is handled with discretion and professionalism

Pay

$100,000 – 125,000 annually, based on experience