Executive Assistant

About the role

We are seeking an experienced and highly capable Executive Assistant to support the Office of the CEO at Flex, based on site at our Austin Corporate Headquarters. This role operates with a high level of ownership and visibility, providing both administrative and operational support to enable the CEO and leadership team to execute against key business priorities.

Responsibilities

• Manage complex CEO calendaring, ensuring effective prioritization, conflict resolution, and alignment with key business milestones
• Coordinate internal and external meetings, including logistics, materials, and virtual setup
• Handle sensitive information with professionalism, discretion, and sound judgment
• Manage communications, inquiries, and call handling on behalf of the executive
• Operations, Projects & Strategic Support:
  • Support the execution of special projects, tracking milestones, deadlines, and deliverables
  • Prepare materials, presentations, and reports; conduct research as needed
  • Take meeting notes, track action items, and ensure follow-through
  • Maintain awareness of business priorities and proactively align executive support accordingly
• Travel, Expense & Budget Management:
  • Career and expense reporting processes, ensuring accuracy, timeliness, and compliance
  • Support budget tracking, bill payments, and resource planning as needed
• Events & Collaboration:
  • Plan and support internal meetings and events, including leadership meetings, offsites, onboarding, and employee engagement activities
  • Partner cross-functionally with HR, Communications, Facilities, and other teams to ensure seamless execution
  • Collaborate closely with the broader Executive Assistant community on shared priorities and initiatives
• Stakeholder Engagement & Communication:
  • Serve as a key liaison and gatekeeper for internal and external stakeholders, including senior executives
  • Build strong cross-functional relationships and maintain a clear “pulse of the business”
  • Support communication initiatives in partnership with internal communications teams

Requirements

• 7–8+ years of executive administrative experience supporting C-suite or senior leaders in a fast-paced, global environment
• Exceptional organizational, prioritization, and time management skills
• Strong business judgment with a high level of discretion and professionalism
• Excellent written and verbal communication skills, with confidence engaging senior stakeholders
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Teams)

Qualifications

• Exceptional organizational, prioritization, and time management skills
• Strong business judgment with a high level of discretion and professionalism
• Excellent written and verbal communication skills, with confidence engaging senior stakeholders
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Teams)

Skills

• Exceptional organizational, prioritization, and time management skills
• Strong business judgment with a high level of discretion and professionalism
• Excellent written and verbal communication skills, with confidence engaging senior stakeholders
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Teams)

Benefits

• Flexible work arrangements
• Comprehensive health and wellness programs
• Professional development opportunities
• Generous paid time off
• Employee recognition and rewards program

Pay

• $80,000 - $100,000 annually

Schedule

• Full-time

Company

Flex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email accessibility@flex.com and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).