Executive Assistant

Responsibilities

• Provide high-level administrative support to the CEO and COO, serving as a reliable point of contact for internal and external stakeholders.
• Own complex calendar management for multiple C-suite executives, including prioritizing meetings, resolving conflicts, managing changes, and anticipating scheduling needs.
• Partner closely with executive direct reports, Chiefs of Staff, executive assistants, and leadership teams to coordinate priorities, follow-ups, and time-sensitive requests.
• Carefully coordinate executive meetings and related follow-up action items.
• Manage executive communications across multiple platforms.
• Handle confidential information and sensitive matters with the highest level of discretion, judgment, and professionalism.
• Arrange domestic and international travel, manage last-minute changes, and coordinate related expense reporting and documentation.
• Anticipate executive needs, proactively resolve issues, and maintain exceptional organization, responsiveness, and follow-through.

Qualifications & Experience

• 7+ years of executive-level administrative experience supporting CEOs, COOs, Presidents, or equivalent C-suite executives.
• Demonstrated experience managing complex executive calendars with competing priorities across multiple stakeholders and time zones.
• Ability to operate effectively in a fast-paced environment requiring sound judgment, discretion, and adaptability.
• Pioneered proven ability to build effective partnerships across executive leadership teams and key stakeholders.
• Exceptional organizational, communication, and project coordination skills, with strong attention to detail and follow-through.
• Advanced proficiency with Microsoft Office 365 applications including Outlook, Teams, Word, Excel, PowerPoint, and related business tools.
• Demonstrated ability to maintain strict confidentiality and exercise discretion with highly sensitive information.
• Experience coordinating executive travel, board meetings, leadership events, and strategic planning sessions preferred.