Executive Assistant

Location & Duration

Bedford, TX (Onsite) | Expected 4-6 months covering a leave of absence

Role Impact

This role provides critical administrative support to senior leadership, ensuring efficient operations, seamless communication, and effective coordination across the organization. Success in this position is defined by exceptional organization, professionalism, confidentiality, and the ability to proactively manage competing priorities in a fast-paced corporate environment.

Responsibilities

• Manage executive calendars, meetings, and appointments across multiple stakeholders
• Coordinate travel arrangements, including flights, accommodations, and detailed itineraries
• Prepare, edit, and format presentations, reports, and executive communications
• Handle confidential and sensitive information with a high level of discretion
• Coordinate internal and external meetings, agendas, logistics, and follow-up activities
• Process expense reports, invoices, and reimbursements accurately and on time
• Serve as a liaison between executives, internal departments, and external business partners
• Support special projects, event planning, and cross-functional initiatives as assigned
• Maintain organized filing systems and ensure efficient document management

Minimum Qualifications

• Bachelor's degree required; Business Administration or related field preferred
• 3-5 years of experience supporting executives in an executive assistant or administrative support role
• Advanced proficiency with Microsoft Office Suite and strong written and verbal communication skills

Core Tools & Systems

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Calendar and scheduling platforms
• Expense reporting systems
• Document management systems

Preferred Skills

• Experience supporting multiple executives or C-suite leadership
• Advanced PowerPoint, presentation development, and reporting capabilities
• Strong problem-solving skills with a proactive, deadline-driven approach

Pay

$30/hr + BOE