Executive Assistant

Responsibilities

• Calendar Management: Coordinate and manage executive calendars, including scheduling appointments, meetings, and travel arrangements.
• Communication Handling: Serve as a primary point of contact for internal and external stakeholders, responding to inquiries and drafting communications on behalf of the executive team.
• Meeting and Event Coordination: Organize and prepare meeting materials, capture minutes, and follow up on action items. Coordinate details for team meetings, summits, and events — including travel, agenda creation, calendaring, and catering.
• Travel Arrangements: Arrange and coordinate travel itineraries, accommodations, and logistics for executive team members and for candidates traveling in for interviews.
• Document Preparation: Draft, edit, and proofread documents, presentations, and reports, ensuring accuracy in all materials produced for the executive team.
• Expense Management: Track, reconcile, and submit executive team expense reports accurately and on time.
• Confidentiality: Handle sensitive and confidential information with discretion and a high level of professionalism.
• Project Support: Provide administrative support for special projects and initiatives led by the executive team.
• Team Support: Support Dallas office events and activities and share in weekly Dallas office administrative tasks (e.g., coffee and popcorn machine setup, and other Dallas-based events).

Requirements

• Proactive and able to anticipate needs before they arise.
• Strong organizational and time management skills, with the ability to juggle multiple priorities seamlessly.
• Excellent written and verbal communication skills.
• Bachelor's degree or equivalent work experience.

Skills and Experience

• Proven experience as an executive assistant or in a similar administrative support role.
• Proficiency in Microsoft Office Suite and other relevant software.

Location

Dallas, TX

Benefits

• Medical
• Dental
• Vision
• Voluntary
• 401K
• Unlimited PTO (USA)

Disclaimer

Compass is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regards to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status, or other characteristics protected by law.