Executive Assistant

Key Responsibilities

• Provide proactive administrative support to both leaders, including calendar management, meeting coordination, travel arrangements, expense processing, and correspondence.
• Manage complex and frequently changing calendars, resolve scheduling conflicts, and prioritize meetings based on business needs and leadership direction.
• Prepare agendas, organize materials, coordinate logistics, capture action items, and follow up on deliverables for meetings and leadership forums.
• Draft, edit, and proofread emails, presentations, and other communications on behalf of the leaders as needed.
• Liaise with internal and external stakeholders across regions and functions to support effective communication and timely follow-through.
• Assist with coordination of transformation-related activities, including planning sessions, status updates, documentation, and tracking key actions.
• Handle sensitive and confidential information with discretion and professionalism.
• Identify opportunities to improve administrative processes, streamline workflows, and increase efficiency.
• Support leadership meetings, offsites, workshops, and special events, including venue coordination, materials, and logistics.
• Maintain organized records, manage shared files, and support general office and administrative needs as required.

Qualifications

• Proven experience supporting senior executives in a global or matrixed organization
• Strong organizational, time management, and prioritization skills
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and confidentiality
• Strong proficiency in Microsoft Office tools, especially Outlook, PowerPoint, Word, and Excel
• Demonstrated ability to build effective working relationships across levels and functions

Preferred Qualifications

• Experience supporting transformation, strategy, or change leadership teams
• Experience working in a global organization across multiple time zones
• Familiarity with project coordination or operational support in a corporate environment
• Ability to anticipate needs and operate with a high degree of initiative

Pay Range

The pay range for the role is $100,000-$125,000. The specific offer will depend on an applicant’s skills and other factors.

About Us

Chubb is a world leader in insurance. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance, and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally. At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religious creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, medical condition, genetic information, military and veteran status, age, and pregnancy or any other characteristic protected by law. Performance and qualifications are the only basis upon which we hire, assign, promote, compensate, develop and retain employees. Chubb prohibits all unlawful discrimination, harassment and retaliation against any individual who reports discrimination or harassment.