Executive Assistant

Executive Support & Calendar Management

Provide comprehensive administrative support, including managing complex calendars, coordinating meetings, preparing agendas, and optimizing executive time. Proactively anticipate needs, resolve scheduling conflicts, and ensure seamless daily operations.

Communication & Stakeholder Partnership

Serve as a trusted liaison between senior leaders and internal/external stakeholders. Manage and triage executive communications, including prioritizing key actions, and ensuring timely follow-up. Represent leadership with professionalism and sound judgment.

Travel, Meetings & Event Coordination

Plan and execute detailed travel arrangements and itineraries. Coordinate meetings, leadership sessions, and events—including logistics, materials, and catering—ensuring a high-quality, organized experience.

Presentations & Document Management

Develop and refine presentations and materials for board, leadership, customer, and departmental meetings. Maintain organized, accessible document and record-keeping systems, continuously improving processes for efficiency and usability.

Project & Operational Coordination

Support cross-functional projects and leadership initiatives by tracking timelines, coordinating stakeholders, and ensuring deliverables are met with high quality. Maintain visibility to key priorities, deadlines, and follow-ups using collaboration tools.

Financial & Administrative Processes

Manage executive expenses and reporting, including preparation, review, and submission of expense reports. Ensure accuracy and compliance with company policies.

Confidentiality & Team Collaboration

Handle sensitive information with the highest level of discretion and integrity. Actively contribute to the administrative team, providing back-up support and fostering a collaborative, high-performing environment.

Qualifications

- High School Diploma or GED - Minimum 4 years’ progressive executive administration experience as an executive assistant supporting Vice Presidents, Presidents or Chief levels - Bachelor’s degree and advanced proficiency in Microsoft Office (Outlook, PowerPoint, Teams, SharePoint) - Highly organized with strong attention to detail; able to prioritize and manage multiple, competing priorities in a fast-paced environment - Proactive, solutions-oriented mindset with a strong sense of urgency and ability to adapt to changing needs - Exceptional communication and interpersonal skills; able to influence, collaborate, and build relationships across all levels of the organization - Professional, service-oriented approach with a commitment to going above and beyond - Demonstrated ability to drive results and support change in a complex, matrixed organization - Values a diverse and inclusive work environment

Benefits

- Three medical plans which include prescription drug coverage - Enhanced Fertility benefits - Flexible Spending Accounts - Health Savings Account (including employer contribution) - Dental and Vision - Basic and Supplemental Life Insurance - Short-Term and Long-Term Disability - Paid observed holidays - 2 paid floating holidays for U.S. hourly employees - Flexible Time Off (FTO) offered to U.S. salaried employees — no accruals and no caps. Paid Time Off (PTO) offered to all other employees in the U.S. and Canada - Paid parental leave - Paid time off to volunteer in your community - Charitable Giving Match Program - 401(k) with 6% company matching - Employee Stock Purchase Plan - Plus a broad range of career development, networking, and team-building opportunities