Executive Assistant

About the role

We are seeking an Executive & Office Assistant to support two NY partners in managing daily tasks, communications, and scheduling. This role also involves assisting with office management and People Operations (HR and recruiting).

Responsibilities

• Executive Assistance:
  • Provide high-level administrative support to the two partners, including calendar management, scheduling meetings, and organizing travel arrangements.
  • Prepare documents, presentations, and other materials for meetings and client presentations.
  • Screens calls, emails, and other correspondence, prioritizing and responding on behalf of the partners when necessary.
  • Aid in day-to-day office needs, ensuring smooth operations and support for the leadership team.
  • Accurately prepare and file expense reports and invoices in a timely manner using Excel and expense software, SAP Concur.
  • Maintain up-to-date and organized contact lists, files and confidential records.
  • Handle personal ad hoc duties as needed.
• Office Management:
  • Serve as the dedicated point person for BPCM operation inquiries.
  • Cook up and manage office supplies and resources.
  • Serve as the main point of contact for office-related needs, including vendor management.
  • Aid in maintaining a clean, organized, and welcoming office environment.
• People Operations & HR Support:
  • Assist with recruitment by scheduling interviews, liaising with candidates, and maintaining applicant tracking.
  • Provide administrative support for employee onboarding.
  • Participate in shaping and maintaining a positive, inclusive, and creative office culture by assisting with employee engagement initiatives and team-building activities.

Qualifications

• 1-2 years of experience in an administrative, executive assistant, or office management role, preferably within a creative or fast-paced environment.
• Strong organizational skills and the ability to manage multiple tasks simultaneously.
• Exceptional communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• A positive, proactive, and adaptable attitude with a willingness to take on new tasks and responsibilities.
• Interest in contributing to company culture and people operations.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Experience or interest in PR or creative industries is a plus.

Benefits

• Medical, Dental, Vision Benefits
• 401k and additional supplementary benefits
• WFH Stipend
• Summer Fridays
• Generous PTO policy with a 2-week holiday break in December

Pay and Schedule

The anticipated salary range for this position is $40,000.00- $55,000.00. Actual compensation is based on a range of factors including but not limited to skill set, level of experience, and location. This role is hybrid, requiring a minimum of 4 days in the office each week, with up to 5 days possible.