Executive Assistant

Responsibilities

• Manage complex calendars and take charge of scheduling internal and external meetings, using insight and exercising judgment as needed
• Cook up logistics for customer meetings, conferences, and events, and assist with the preparation of customer presentations, briefings, reports, and meeting materials
• Handle domestic and international travel, ensuring maximum time efficiency and effectiveness
• Interact with C-level executives and Board members to coordinate committee meetings and other business-critical interactions
• Manage external visitors including customers and investors
• Handle business details of a highly confidential and critical nature
• Manage department purchases on company credit card, reconcile monthly spending
• Provide back-up support for other members of Bloom’s administrative team
• Resolve time sensitive issues with a high degree of precision and exhibit strong organizational, written, and verbal communication skills

Requirements

• Must be able to multi-task and prioritize workload
• Ability to speak clearly and succinctly relative to needs, questions, goals, etc.
• Must be direct in asking for clarification, guidance, opinions etc. of the executive to ensure deliverables are met on-time and on-target
• Deep knowledge of MS Office Suite (Outlook, Word, Excel and PowerPoint), videoconferencing tools, and ability to quickly learn new technologies
• Understanding of MS SharePoint, MS Teams, Oracle, ADP and Workday would be an added advantage
• Project Management skills/ability to prioritize work and balance several work streams
• Experience and confidence in independent problem resolution and decision-making
• Strong interpersonal skills and good judgment
• Exceptional ethical standards, empathy, sense of humor and ability to work with diverse personalities
• Reliable and accessible; available in the office during normal working hours and available during off hours, as required
• Team player, compassionate and excellent people skills

Qualifications

Minimum 10 years of Executive Assistant experience supporting Vice-Presidents, preferably in a Sales/Marketing environment

College degree preferred

Pay

$100,000.00 - $144,000.00