Executive Assistant

Major Responsibilities

Provides executive-level administrative support, including complex calendar management, travel, event coordination, and project support.

Manages travel arrangements and expense reporting on executive’s behalf.

Organizes all aspects of meetings, events, and travel, including (but not limited to) agenda preparation, site selection, and document development.

Greets/meets with high-level visitors, representing the executive leader and serving as their liaison for organizational initiatives.

Initiates communications with other leaders as they relate to operational, strategic, and substantive matters.

Addresses administrative/operational inquiries, resolves problems, and prioritizes needs using in-depth knowledge of policies and procedures.

Develops complex documents and correspondence independently or with executive input.

Prepares special reports, independently conducting needed research, and compiling, analyzing, and summarizing information.

May present this material/information to others.

Establishes and maintains filing systems and confidential records.

Operates and maintains office equipment; may order supplies as needed.

Serves as a resource for other administrative staff, answering questions and providing training.

Requirements

• Typically requires 4 years in an administrative assistant position; 2 years executive-level experience preferred.
• Advanced time management and prioritization.
• High degree of confidentiality and discretion.
• Independent problem-solver and demonstrated ability to take initiative.
• Strong written and verbal communication skills.
• Demonstrated ability to tactfully and effectively communicate with various individuals, including highly visible customers/leaders.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Ability to create and compile complex documents and presentations.
• Organizational ability and attention to detail.
• Effective presentation skills.

Qualifications

• High School Graduate

Benefits

Compensation Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training.

Premium pay such as shift, on call, and more based on a teammate's job.

Incentive pay for select positions.

Opportunity for annual increases based on performance.

Benefits and More:

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Education Assistance Program

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.