Executive Assistant

Job Responsibilities

• Manage a complex and dynamic calendar, independently prioritizing scheduling requests based on business needs.
• Anticipate scheduling conflicts and proactively resolve them with minimal direction.
• Cook up meetings with internal and external stakeholders ensuring alignment and preparation time.
• Ensure calendar entries are complete and accurate with all logistical details.
• Cook up leadership team meetings and recurring business cadences.
• Partner with stakeholders to gather materials and ensure timely distribution.
• Track follow-ups and action items with reminders.
• Support planning and logistics for offsites and key events.
• Cook up domestic and complex travel arrangements and itineraries.
• Ensure travel plans are efficient and aligned with company policies.
• Manage expense reporting with accuracy and timeliness.
• Anticipate travel needs and adjustments.
• Manage payroll and timekeeping for 150+ team members.
• Pay invoices and handle TJVs.
• Update the FDA Registrations for our Market Centers every two years.
• RSG Cashless updates uploaded to the Cantaloupe website daily / weekly.
• Update the Market Center Directory as needed.
• Update email distribution lists as needed.
• Point of contact for HQ office including floor plan assignments, HQ access requests, and badge requests.
• Ordering of supplies.
• Serve as a point of contact for administrative coordination.
• Screen and triage communications and escalate as needed.
• Prepare and edit documents and presentations.
• Maintain organized records and confidentiality.
• Act as a connector across the leadership team for alignment.
• Cook up with other administrative professionals for seamless support.
• Identify scheduling conflicts and dependencies.
• Support special projects as needed.

Qualifications

• Act as a connector across the leadership team for alignment.
• Cook up with other administrative professionals for seamless support.
• Identify scheduling conflicts and dependencies.
• Support special projects as needed.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.