Executive Assistant

Role Overview

We are seeking an experienced Executive Administrative Assistant to provide high-level administrative support to senior leaders. This role requires organizational skills, discretion, and the ability to manage competing priorities in a fast-paced environment. This individual will serve as a trusted partner to executive leadership by managing complex calendars, coordinating travel, preparing executive communications, and supporting strategic initiatives.

Key Responsibilities

• Manage complex executive calendars, meetings, and scheduling priorities.
• Coordinate travel arrangements, itineraries, and expense reporting.
• Prepare, edit, and proofread executive correspondence, presentations, and reports.
• Handle confidential and sensitive information with discretion.
• Serve as a liaison between executives, internal teams, and external stakeholders.
• Plan and coordinate executive meetings, events, and special projects.
• Support project tracking and ensure timely completion of deliverables.
• Utilize Microsoft Office and other business tools to support executive operations.

Required Qualifications

• 3+ years of experience supporting General Manager, Director-level, or higher leadership.
• Expert-level proficiency in Microsoft Outlook, including complex calendar management.
• Experience coordinating executive travel and managing expense reporting.
• Proficiency in Microsoft PowerPoint and Excel.
• Strong executive written and verbal communication skills.
• Demonstrated ability to manage confidential and sensitive information with discretion.
• Strong organizational, prioritization, and multitasking skills.
• Ability to work independently and exercise sound judgment in a fast-paced environment.

Preferred Qualifications

• Associate's or Bachelor's degree in Business Administration, Communications, Management, Office Administration, or a related field.
• Certified Administrative Professional (CAP) or Professional Administrative Certification of Excellence (PACE).
• Project Management certification or project management fundamentals training.
• Event Planning certification.

Schedule

The anticipated assignment schedule is 4 days on-site and 1 day remote, from 8am to 5pm. The candidate must be willing to work on-site 4 days a week.

Benefits

• Supplemental benefits including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection.
• ESPP (employee stock purchase program) and 401K program allowing you to contribute typically within 30 days of starting, with a company match after 12 months of tenure.
• HSA (Health Savings Account on the HDHP plan).
• SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions.
• Corporate discount savings program and other discounts.
• On-demand training program, access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure.
• Certification discounts and perks to associations including CompTIA and IIBA.
• Dedicated customer service team for Consultants to address questions around benefits and other resources.
• Certified Career Coach.
• Full list of benefits, programs, support teams and resources available within the 'Welcome Packet'.