Executive Assistant, Asset Management

About the Role

As an Executive Assistant within Swiss Re's Asset Management division, you will be the operational backbone for several Managing Directors and their teams across three distinct investment areas. This is far more than a traditional support role — you will be a trusted partner, a strategic coordinator, and a key connector across teams and leadership levels. Your ability to manage complexity, maintain confidentiality, and deliver with precision will directly enable the success of the leaders and teams you support.

Key Responsibilities

• Screen and prioritize incoming emails, visitor requests, and inquiries, evaluating relevance and importance, and directing them to the appropriate team members with sound judgment
• Compose, edit, and format correspondence, reports, and confidential documents from brief instructions or notes, ensuring accuracy and professionalism at all times
• Prepare agendas and meeting materials, take and transcribe minutes, and distribute final meeting notes with timely follow-up on action items
• Manage complex calendars for multiple senior leaders, arranging travel, meetings, conference calls, visitor registrations, conference room bookings, and catering logistics
• Cook intricate travel arrangements, including international itineraries, ensuring all logistics are seamlessly executed and process related expenses
• Produce high-quality reports and presentations using Microsoft Word, PowerPoint, and Excel to support leadership communications and business needs
• Contribute to special projects across Asset Management functional areas and in support of senior leadership initiatives
• Provide backup support to fellow Executive Assistants, fostering a collaborative and resilient team environment
• Aid in event planning in a corporate setting, coordinating logistics and ensuring smooth execution of internal and external events

About the Team

This role sits within Swiss Re's Asset Management division — a globally connected, intellectually driven organization responsible for managing Swiss Re's significant investment portfolio. You will provide dedicated administrative support to the Managing Directors of three distinct teams, each with its own focus and global reach:

• Corporate Development & Alternative Capital Partners — This global team, overseen by the Group Head of Corporate Development & Strategic Investments, encompasses Corporate Development and Alternative Capital Partners. You will provide administrative support to the Head of this division, based in New York City, across a wide range of strategic investment and corporate development activities.
• Investment Strategy & Public Fixed Income — This global team operates across a broad and diversified range of activities, organized around Investment Strategy, Strategic Asset Allocation (SAA), Derivative Structuring and Execution, and Public Fixed Income. You will support the Head of Investment Strategy & Public Fixed Income, based in New York City, as this team navigates complex and dynamic market environments.
• Private Debt — This global team is responsible for infrastructure investment, commercial mortgage lending, and middle-market loans. You will provide administrative support to the Head of Private Debt, based in New York City, as the team manages a sophisticated and diversified private debt portfolio.

About You

You are a seasoned, proactive, and highly adaptable professional who takes pride in delivering exceptional support to senior leaders. You bring a high level of energy, discretion, and intellectual curiosity to everything you do. You are equally comfortable working independently and collaborating across teams, and you have a natural ability to build trusted relationships at all levels of an organization. You thrive under pressure, embrace challenges, and bring a solutions-oriented mindset to every situation.

Requirements

• 8–10 years of direct experience supporting senior executives in a corporate environment, with a demonstrated track record of managing complex, high-volume administrative responsibilities
• Advanced proficiency in Microsoft Office Suite — including Outlook, Excel, Word, and PowerPoint — with the ability to produce polished reports, presentations, and correspondence independently
• Exceptional calendar and travel management skills, including experience coordinating complex, multi-leg international travel arrangements and managing the schedules of multiple senior leaders simultaneously
• Outstanding written and verbal communication skills, with the ability to compose and edit correspondence, meeting materials, and reports with accuracy, clarity, and professionalism
• Strong organizational and time management abilities, with a proven capacity to prioritize, multi-task, and deliver results under tight deadlines and in a fast-paced, high-pressure environment

Nice to Haves

• Experience in event planning within a corporate environment, including coordinating logistics for internal and external meetings and events
• Bachelor's degree or equivalent qualification, demonstrating a strong academic foundation
• Experience working within financial services, asset management, or a similarly complex and regulated industry
• Demonstrated ability to handle confidential and sensitive information with the utmost discretion and professionalism
• Collaborative team spirit with a flexible, can-do attitude and the willingness to step in wherever needed to support team success