Executive Assistant and Team Coordinator, Chief AI & Knowledge Officer

Alvarez & Marsal (A&M) is a global consulting firm with entrepreneurial, action and results-oriented professionals. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry.

About the role

The Executive Assistant & Team Coordinator will be an essential operational partner to the Global AI & Knowledge Organization (GAIKO)'s senior leadership — providing classic EA support to the Chief AI & Knowledge Officer and key team leaders, while also owning the logistics and coordination infrastructure that keeps the team running smoothly. This is a high-trust, high-visibility role sitting at the center of one of A&M's most strategically important teams.

Responsibilities

Executive Support

• Manage and coordinate calendars for the Chief AI & Knowledge Officer and designated senior leaders, including scheduling internal and external meetings across time zones
• Handle end-to-end travel arrangements including flights, hotels, and ground transportation
• Prepare and submit expense reports on behalf of senior leaders using Concur, ensuring timely and accurate reconciliation
• Draft, proofread, and format correspondence, presentations, and briefing materials as needed
• Act as a trusted gatekeeper, managing information flow, flagging priorities, and ensuring follow-through on commitments
• Build and maintain effective relationships with leadership, support staff, and external contacts to facilitate smooth scheduling, communications, and coordination
• Exercise sound judgment in managing competing priorities, knowing when to act independently and when to escalate
• Serve as a reliable backup and collaborative partner to other assistant team members across the firm as needed

Team Coordination

• Own the planning and logistics for recurring team meetings, room or virtual setup, materials distribution, and follow-up on action items
• Coordinate logistics for cross-functional AI governance meetings, including the AI Operating Committee (AI OC), ensuring attendees, materials, and follow-ups are managed end-to-end
• Maintain team calendars, distribution lists, and shared resources to keep the broader GAIKO team organized and aligned
• Support onboarding logistics for new team members, including equipment, access, and orientation scheduling

Events & Special Projects

• Plan and coordinate internal team events, offsites, and working sessions — managing venue, catering, travel, and communications
• Support 1–3 external events per year possibly requiring travel and on-site coordination
• Assist with department and operational projects as needed, including preparation of materials for leadership reviews and firm-wide communications

Requirements

• 5 – 10+ years prior experience in an EA, team coordinator, or administrative operations role within a consulting or professional services environment
• Bachelor's degree preferred, or equivalent experience
• Highly proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, SharePoint), Concur, Claude
• Strong interpersonal and relationship-building skills, with the ability to support multiple leaders with different working styles
• Excellent written and verbal communication skills — clear, professional, and concise
• Demonstrated ability to manage competing priorities independently in a fast-paced, high-expectation environment
• High attention to detail, discretion, and follow-through

Preferred Qualifications

• Prior experience supporting a Chief-level executive or senior leadership team
• Familiarity with a range of AI tools or knowledge management platforms is a plus
• Experience coordinating large cross-functional meetings or governance forums

Benefits

Regular employees working 30 or more hours per week are entitled to participate in Alvarez & Marsal Holdings’ fringe benefits consisting of:

• Healthcare plans, flexible spending and savings accounts, life, AD&D, and disability coverages
• 401(k) retirement savings plan with an annual discretionary contribution from Alvarez & Marsal (eligibility requirements apply)
• Paid time off including vacation, personal days, 72 hours of sick time (prorated for part-time employees), ten federal holidays, one floating holiday, and parental leave (amount varies based on tenure and role type)
• Robust performance development process promoting continuous learning and career advancement
• Top-notch training and on-the-job learning opportunities

Pay

The salary range is $80,000 - $95,000 annually, dependent on several variables including but not limited to education, experience, skills, and geography. In addition, A&M offers a discretionary bonus program based on individual and firm performance.