Executive Assistant, Amazon Customs & Trade (ACT)

About the role

Amazon Customs and Trade (ACT) is seeking an experienced Executive Assistant with strong communication skills to support its Director of Operations and Director of Program Management.

Responsibilities

• Manage multiple complex calendars with competing priorities across time zones, proactively resolving scheduling conflicts and optimizing executive time allocation
• Organize, prioritize, and appropriately handle time-sensitive, confidential information
• Help plan and execute team events, offsites, quarterly all-hands meetings, and leadership summits of varying sizes (10–200+ attendees); travel may be required
• Serve as a trusted liaison between Directors and internal/external stakeholders across partner teams
• Track and drive completion of key deliverables, follow up items, maintain meeting notes and action items
• Provide backup support to the VP as needed
• Manage team space logistics, including moves and reconfigurations

Requirements

• 2+ years of senior level leadership support, or 1+ years of Amazon experience
• High school or equivalent diploma
• Experience with Microsoft Office products and applications
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Ability to travel as needed

Qualifications

• Experience in a fast-paced, high-tech company
• Experience managing multiple calendars
• Experience organizing events in multiple locations

Skills

• Exceptional attention to detail
• Proactive communication
• Superior organizational skills
• The ability to meet tight deadlines
• Exercise discretion in handling confidential information
• Collaborate closely with other Executive Assistants throughout the organization
• Serve as backup support to the VP when needed

Benefits

• Comprehensive benefits including health insurance, retirement plans, paid time off, and parental leave
• Learn more about our benefits at https://amazon.jobs/en/benefits