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Executive Administrator to the CEO

Dynalectric Washington, DC · Dulles, VA · 3 wk ago
Information Technology$85k–$100k/yrFull-time

Job Summary

Dynalectric DC is seeking to hire a dynamic and exceptional Executive Administrator to the CEO! This position will play a pivotal role in the company's organization, coordination, and maintenance.

Essential Duties & Responsibilities

  • Maintain all company business and master electrician licenses. Ensure they are kept current
  • Manage travel itineraries for the CEO/President, CFO, and other direct reports
  • Maintain executive’s calendar, plan and schedule meetings, conferences, teleconferences, and vacations
  • Maintain and organize filing systems (CEO monthly financial updates)
  • Responsible for organizing company functions, meetings, and events to include location, menu and negotiating all fees for such events
  • (Foreman’s Mtg, Christmas Party, Holiday Lunch, etc.)
  • Responsible for budget tracking for events
  • Aid Master Electrician with special requirements for permit process as needed
  • Handle correspondences, mail, and memos for CEO/President
  • Cook up company functions, meetings, and events to include location, menu and negotiating all fees for such events
  • (Foreman’s Mtg, Christmas Party, Holiday Lunch, etc.)
  • Coordinate the registration of NECA events and trainings
  • Assist with budget tracking for events
  • Maintain office supplies, furniture, and equipment for CEO, CFO, and other senior leadership
  • Avoid approving all required invoices
  • Create CEO Expense reports in Vista, including approval with ECS
  • Ensure confidentiality of sensitive information
  • Shares responsibility with the Office Manager for purchasing and distributing all sporting event tickets
  • Maintain and update the company organizational chart in Visio, ensuring accuracy of reporting structure, titles, and personnel changes across all departments
  • Attend the manager’s meeting monthly
  • Support executive leadership in customer and personnel gifts
  • Partner with Office Manager to ensure working area is professional
  • Care for all company charitable event participation, including golf tournaments and other fundraising initiatives
  • Coordinate all company charitable event participation, including golf tournaments and other fundraising initiatives
  • Attend meetings, document key discussions, and follow up on action items to ensure timely completion and accountability

Qualifications

  • Proficient with Microsoft Excel, Microsoft Word, PowerPoint, Adobe, Bluebeam
  • Must be able to clearly and effectively communicate verbally and in writing

Physical Demands

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or standing on a stool as necessary. This position requires the ability to occasionally lift office products and supplies, up to 30 pounds.

Benefits

Salary Range: $85,000 to $100,000

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

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