Executive Administrator

Responsibilities

• Manage complex, ever-changing calendars for the President; provide seamless backup support for the CEO as needed
• Prioritize competing demands, ensuring alignment with business priorities and executive focus areas
• Prepare agendas, briefing materials, and follow-ups for key meetings and leadership discussions
• Coordinate internal and external meetings, to include leadership, board-related, and cross-functional sessions
• Manage logistics end-to-end: scheduling, materials, catering, and on-site coordination
• Prepare executives with relevant documents and context in advance
• Collaborate cross-functionally with internal departments to support business objectives and ensure seamless operations
• Travel & Expense Management
• Plan and manage detailed travel, including itineraries, accommodations, and transportation
• Handle expense reporting accurately and timely
• Communication & Stakeholder Management
• Serve as a point of contact for internal leaders and external partners on behalf of the President and CEO
• Manage sensitive communications with professionalism and urgency
• Help streamline communication flow across leadership teams
• Operational & Project Support
• Create and maintain executive-level PowerPoint presentations, reports, and business documents with strong attention to detail and professionalism
• Aid with special projects, cross-functional initiatives, and executive-level deliverables
• Support invoice processing and administrative workflows as needed
• Confidentiality & Executive Presence
• Handle highly sensitive and confidential information with discretion
• Operate with strong judgment when engaging across all levels of the organization
• Team & Culture Support
• Coordinate team communications, events, and key engagement moments
• Help drive organization and structure within the executive team

  Qualifications

  • 5+ years of experience supporting senior executives, preferably at the C-level (CEO, President, EVP, etc.)
  • Proven ability to thrive in a fast-paced, high-pressure corporate environment
  • Exceptional multitasking, organizational, and time-management skills
  • Strong sense of urgency with the ability to pivot quickly and re-prioritize competing demands
  • Self-starter with the ability to work independently and proactively
  • Excellent written and verbal communication skills
  • Strong problem-solving abilities and attention to detail
  • Ability to maintain professionalism and composure under pressure
  • High level of discretion, confidentiality, and executive maturity
  • Advanced proficiency in PowerPoint and other Microsoft Office Suite programs
  • Comfortable leveraging AI tools and technology to improve efficiency, organization, communication, and workflow management
  • Experience working with BI tools, reporting platforms, and executive-level business data preferred