Executive Administrator

About the role

This position is Remote.

About ArchKey

ArchKey is one of the nation’s largest privately held specialty trade installation and integrated facility service companies. We are a leader in designing, building and maintaining electrical, technologies and specialty systems. We’re the POWER behind making the improbable possible. We’re electrifying the nation, energizing the future and bringing communities to life like never before. This position is remote.

Responsibilities

• Manages and oversees deadlines related to ongoing projects and open matters with the executive contracting team to keep the team organized, informed of work plans, and progressing toward goals.
• Aids the executive contracting team with development of annual business plans and budgets.
• Provides problem-solving assistance as needed.
• Serves as a point person for various projects, conducting research, compiling data, and preparing accurate and timely correspondence, documents, and reports for consideration and presentation by the executive contracting team.
• Supports managers in assigned project-based work by assisting in the development and documentation of RFIs, RFQs, RFPs, presentations, project equity programs, interview preparation, and other key support initiatives.
• Maintains accurate and timely records of attendance and meeting details.
• Coordinates travel arrangements outside the scope of the Company’s travel agency and works closely with the travel agency on executive travel plans.
• Develops effective work tools and processes to ensure immediate work area and other administrative functional areas are welcoming, professional, organized, thorough, accurate, and serve the business and its customers, vendors, and visitors with high quality services.
• Builds effective relationships with senior leadership, key business stakeholders, and client/community leaders that reflect and support the Company’s core values.
• Coaches, trains, and mentors co-workers and other employees as needed.
• Attends trade shows and other customer-related events as needed.
• Consistently makes decisions in an attentive and safe manner to ensure the safety and health of self and others.
• Utilizes LEAN concepts or other continuous improvement methodologies to ensure the most efficient operations, processes, and activities.
• Promotes and models the Company mission, vision, and values through exercising sound and ethical business practices, championing all elements of diversity, equity, and inclusion (DEI), and providing high quality services and programs as they relate to clients, subcontractors, co-workers, suppliers, and the public.

Requirements

• Associate degree or equivalent work experience in business administration or a related field.
• Minimum 4-6 years of high-level administrative support experience.
• Expertise in Microsoft Office software applications.
• Experience and training in directly managing people is preferred.
• Extensive experience with a variety of technical tools and project management systems software.
• Excellent organizational skills.
• Project management experience and skills.
• Strong process orientation.
• Strong business acumen and experience collaborating with senior leaders in a high growth, process-oriented business setting.
• Excellent financial, analytical, and mathematical skills.
• Skills to read and interpret financial documents.
• Excellent listening, interpersonal, and verbal communication skills.
• Strong telephone communication skills.
• Superior written communication skills, including high quality documentation and report preparation.
• Strong relationship-building skills.
• Demonstrated elevated levels of professionalism, integrity, and dependability.
• Ability to positively work with, facilitate, and influence senior-level management and diverse work teams.
• Strong professional team player, with excellent collaboration, independent problem-solving, and time management skills and superior detail orientation.

Qualifications

• Competitive health insurance options (medical, dental, and vision).
• A robust 401(k) retirement savings plan with employer match.
• Paid time off and holidays.
• Access to wellness programs.
• Professional development opportunities.
• Tuition reimbursement.
• Employee assistance programs.

Benefits

At ArchKey Solutions, our benefits package includes competitive health insurance options (medical, dental, and vision), a robust 401(k) retirement savings plan with employer match, paid time off and holidays, and access to wellness programs. Additionally, we offer professional development opportunities, tuition reimbursement, and employee assistance programs to support your growth and well-being. We ensure that our benefits are designed to promote the health, security, and work-life balance of our employees.

Legal & Fraud Disclaimer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are an Affirmative Action, Equal Opportunity Employer. Beware of fraudulent job postings. ArchKey Solutions only communicates through official channels. All official communication will come from an @archkey.com email address and we will never ask for financial information, payments, or personal details outside of the standard hiring process. To confirm the legitimacy of a job, visit our careers page or reach out to a member of our Talent Acquisition team.