Executive Administrative Coordinator - Specific Locations
About the role
Join our Enterprise Support Services (ESS) team and you will be an integral part of our business enablement functions that keeps our organization running strong. You’ll use your interpersonal and communication skills (verbal and written) to interface with employees at all levels.
Responsibilities
- Provide high-level, functionally specialized administrative, project and operational support to multiple executives of the firm who hold designated leadership positions.
- Closely align and integrate with the operations, strategies and business objectives of senior leaders with visibility across their network.
- Identify and resolve administrative issues and challenges, analyze problems and implement solutions to improve efficiency and productivity.
- Foster sophisticated relationships and interact with internal and external clients and stakeholders.
- Manage daily execution of administrative services for eligible partners, principals, managing directors and directors.
- Apply specialized knowledge of service line, sector and operations role of executive to make independent decisions to accomplish project, administrative and operational objectives.
- Assimilate unfamiliar issues rapidly and exercise discretion/judgment.
- Proactively escalate identified or potential issues.
- Navigate organizational structures, changing environments and sensitive relationships.
- Prioritize and perform multiple tasks simultaneously.
- Communicate effectively and professionally with all levels including senior leaders with sensitivity to matters that require diplomacy.
- Protect confidential/proprietary information and manage data and records securely.
- Demonstrate high level firm/service line knowledge of QRM policies.
- Independently compose, format and edit non-technical business documents in conjunction with leader executives and appropriate internal communications professionals.
- Liaise with service line and core business service personnel to track and coordinate executive work/projects; manage information and respond to requests accurately and promptly.
- Compile, review and analyze markets and budget reports to create tracking reports, identify action items, coordinate follow up and prepare meeting materials.
- Anticipate and apply knowledge of leaders’ priorities to manage complex and constantly changing calendars.
- Coordinate domestic/international travel, internal and external events, meetings and conferences within scope leveraging appropriate resources.
Qualifications
- BA/BS degree or relevant experience.
- 8-10 plus years of experience.
- Typically, no less than 5 - 7 years relevant experience.
- Flexible for overtime as required.
- Vacation dependent on business needs and cycles.
- Work primarily onsite in the EY office, client or meeting site as determined.
- Must be flexible to travel.
- 5+ yrs. exp supporting senior leadership level executives in large organization or firm.
- Project coordination experience.
Skills
- Complex problem solving within realm of role responsibilities, using strong analytical, organizational and research skills.
- Independent decision maker exercising discretion/judgment.
- Assimilate unfamiliar issues rapidly.
- Proactively escalate identified or potential issues.
- Navigate organizational structures, changing environments and sensitive relationships.
- Prioritize and perform multiple tasks simultaneously.
- Advanced skills in MS Word, Excel, PowerPoint, Teams, SharePoint and Outlook.
- Work independently.
Benefits
Base salary range for this role in all geographic locations in the US is $64,200 to $116,400. Base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is $77,000 to $132,300. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography.
Pay
Base salary range for this role in all geographic locations in the US is $64,200 to $116,400. Base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is $77,000 to $132,300. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography.
Schedule
Work primarily onsite in the EY office, client or meeting site as determined. Must be flexible to travel.