Executive Administrative Assistant to the Superintendent and Board of Education
for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to extract content.
Job posting includes: location, pay range, calendar, FLSA status, reports to, summary, essential duties, requirements (education, experience, licenses, technical skills, etc.), benefits mention (comprehensive benefits package), pay range given, schedule (260 days, 8 hours per day). Also Title IX training etc but that's maybe not needed.
We must not repeat job title as heading. No Job ID. Remove boilerplate like EEO, contact info, application instructions, etc. Also remove duplicated lines.
We need to preserve all substantive info.
Let's parse:
- About the role: maybe summary paragraph: "Provide comprehensive, accurate, and professional administrative and secretarial support to the Superintendent. Serve as a liaison between the Superintendent, the Board of Education, district staff, and the community. Foster positive, collaborative working relationships and actively engage in collegial problem-solving across a variety of situations, with a strong emphasis on teamwork."
- Responsibilities: essential duties list (many bullet points). We'll put as - each duty.
- Requirements: maybe education and experience: "Bachelor's degree from an accredited university, or equivalent combination of education and experience. Minimum of five years of successful experience as an executive secretary or in a comparable administrative role."
- Qualifications: maybe licenses, registrations, certifications: "Criminal background check required for employment. Valid Colorado Notary Commission preferred."
- Skills: technical skills, knowledge, abilities list: many bullet points.
- Benefits: "We offer a comprehensive benefits package focused on choice, quality, and value." Also maybe mention Title IX training? Not benefit. We'll keep that line.
- Pay: "PAY RANGE: EO-6 Range $82,769.50 - $124,426.62"
- Schedule: "CALENDAR: 260 Days, 8 hours per day"
Also location maybe not needed as heading; could be included in About the role? But we have no heading for location; we could put location in a short paragraph under About the role or separate? Since no heading for location, we can include it in a
maybe after summary. But we must not invent headings. We'll include location in About the role paragraph.
Also FLSA status maybe not needed.
We must not include duplicated lines.
Let's craft HTML:
About the role
Located in the Administration Building, Office of the Superintendent, Mapleton Public Schools provides comprehensive, accurate, and professional administrative and secretarial support to the Superintendent. Serves as a liaison between the Superintendent, the Board of Education, district staff, and the community, fostering positive, collaborative working relationships and engaging in collegial problem‑solving with a strong emphasis on teamwork.
Responsibilities
- Provide technical and administrative support to the Superintendent, including synthesizing information and composing, editing, and formatting letters, memoranda, and reports.
- Schedule, maintain, and manage the Superintendent's calendar.
- Coordinate meetings with districtwide committees, staff, parents, government officials, and other stakeholders.
- Arrange meeting locations and coordinate logistics for meetings, receptions, retreats, trainings, and events of varying size and complexity.
- Review, manage, and respond to correspondence addressed to the Superintendent and Board of Education, exercising professionalism and discretion with all stakeholders.
- Provide executive‑level and confidential support to the Superintendent and Board of Education, handling sensitive information with sound judgment and discretion.
- Research, gather input, and develop the annual budget for the Superintendent and Board; oversee office budgeting functions, including purchasing, billing, and bookkeeping.
- Advise and assist administrators and staff regarding district procedures; Board and administrative policies; and the expectations of the Superintendent and Board; anticipate potential issues or conflicts and develop effective solutions.
- Assist with parent and community concerns, inquiries, and complaints by interviewing callers, providing guidance, and making appropriate referrals.
- Collaborate with the Superintendent and staff to prepare, format, and distribute agendas and supporting materials for Board meetings, Board study sessions, and other activities as directed.
- Attend Board meetings and serve as executive secretary to the Board and Superintendent; post agendas and prepare and publish official minutes in compliance with state law and district policy.
- Prepare and distribute communications to administrative office staff, district administrators, and other groups as needed.
- Serve as a liaison between the Superintendent and the Board to ensure accurate, timely, and effective communication.
- Coordinate the review, updating, and editing of Board policies, regulations, exhibits, and manuals as necessary.
- Act as a daily resource for district staff regarding Superintendent and Board policies, procedures, and communications.
- Serve as lead secretary for the district by coordinating communication, meetings, and professional development opportunities for secretaries and administrative assistants.
- Coordinate travel, conference, and workshop arrangements for the Superintendent, Board members, and other administrators, including transportation, lodging, meals, and registrations.
- Demonstrate strong initiative by proactively anticipating timelines, deadlines, and next steps; independently identifying emerging needs; and taking action to ensure the Superintendent and Board are consistently prepared, informed, and supported.
- Perform other duties as assigned.
Requirements
Bachelor's degree from an accredited university, or equivalent combination of education and experience. Minimum of five years of successful experience as an executive secretary or in a comparable administrative role.
Qualifications
Criminal background check required for employment. Valid Colorado Notary Commission preferred.
Skills
- Demonstrated proficiency in a wide range of relevant computer applications and executive office technologies.
- Exceptional office management skills, including a warm, professional, and receptive interpersonal approach.
- Outstanding written communication, editing, and proofreading skills.
- Strong filing, organizational, and records management skills.
- Advanced telephone and email etiquette with a high level of professionalism.
- Ability to perform detailed, accurate work and maintain precise records.
- Demonstrated creative and effective problem‑solving abilities.
- Strong verbal communication and interpersonal skills.
- Ability to greet and interact effectively and courteously with the public.
- Outstanding human relations skills and professionalism.
- Proven ability to work collaboratively and contribute effectively as a team member.
- Ability to successfully multitask across multiple projects and adapt quickly to changing priorities and unexpected demands.
- Demonstrated ability to work independently while exercising sound judgment and initiative.
- Willingness and ability to assume responsibilities across a wide range of tasks, from routine to complex.
- Fluency in Spanish preferred.
- Operating knowledge of and experience with personal computers, office software, and related peripherals.
- Advanced proficiency with Microsoft applications, including Word, Excel, PowerPoint, Outlook, Adobe, and SharePoint.
- Operating knowledge of Infinite Visions financial software preferred.
- Operating knowledge of and experience with standard office equipment, including telephones, copiers, fax machines, and related devices.
Benefits
We offer a comprehensive benefits package focused on choice, quality, and value. Mandatory Title IX training is required by the Colorado Department of Education and for all public school employees; two mandatory training courses must be completed within 30 days of hire.
Pay
Pay range: EO‑6 Range $82,769.50 – $124,426.62
Schedule
Calendar: 260 days, 8 hours per day
Check for any duplicated content: we omitted location line separate but included in About the role. We omitted FLSA status, reports to, etc. Those are not required headings; could be included in About the role paragraph? Might be okay to omit as not required? The instruction: preserve ALL substantive information; do NOT invent or summarize away detail. So we must keep all substantive info. Reports to: Superintendent. That's substantive. Should we include? Could add to About the role paragraph: "Reports to the Superintendent." Also FLSA status: Exempt. Could be included. Also location: Administration Building, Office of the Superintendent. Already included.
We should also include "CLASSIFIED EXEMPT VACANCY POSITION: Executive Administrative Assistant to the Superintendent and Board of Education" but we cannot repeat job title as heading; but we can include that as a sentence maybe in About the role? The job title is already known; but we can include the classification: "Classified Exempt vacancy". Might be considered substantive. We'll include in About the role.
Let's adjust About the role paragraph to include: "Classified Exempt vacancy position: Executive Administrative Assistant to the Superintendent and Board of Education. Reports to the Superintendent. FLSA status: Exempt. Located in the Administration Building, Office of the Superintendent."
We must avoid repeating job title as heading; but we can mention it in paragraph.
Now ensure we didn't miss any substantive info: The summary about Mapleton Public Schools description (mission, etc.) is also substantive. Should we include? The "School Design Overview" paragraph about district description is substantive. Should we include? Probably yes, as it's about the organization. Could be part of About the role or a separate section like "About the district". But we only have allowed headings list; we could put that content under About the role as well, or maybe under a separate heading like "About the district" not allowed. So we incorporate into About the role paragraph.
Thus About the role will be longer, containing district description, mission, etc.
Let's craft About the role paragraph:
Mapleton Public Schools is a small but mighty internationally accredited public school district located in one of the fastest‑growing areas of metro Denver—Adams County. Committed to raising expectations, providing choices for learning, and removing obstacles to success so that all students achieve their dreams and enthusiastically contribute to their community, country, and world. With schools in North Denver and Thornton, the district covers 25 square miles and serves suburban and light industrial communities. Often considered “the heart” of the Denver metro area, Mapleton is where major Colorado arteries including Interstate 25, Highway 36, Interstate 270, and Interstate 76 converge. The district serves more than 7,000 talented students who are eager to partner with staff to create positive, successful learning environments. All schools are small‑by‑design, offering a portfolio of options including STEM, Big Picture, Dual Language, Gifted and Talented, International focus, EL Learning, University Partnership, Online, Performing and Visual Arts, and Young Adult. School designs emphasize “how” learning is supported, not “what” students will learn, believing that when students choose a school where content aligns with their interests and passions they will be more engaged and master content standards. Rigor, relevance, relationships, and choice make Mapleton a destination district for families, teachers, and prospective employees.
Then add the job specifics: "Classified Exempt vacancy position: Executive Administrative Assistant to the Superintendent and Board of Education. Reports to the Superintendent. FLSA status: Exempt. Located in the Administration Building, Office of the Superintendent."
We can combine into one paragraph or two. Keep as one .
Now ensure we didn't include any boilerplate like EEO, contact info, application instructions, etc. We removed those.
Check for any leftover duplicated lines: we removed "All of Mapleton
maybe after summary. But we must not invent headings. We'll include location in About the role paragraph. Also FLSA status maybe not needed. We must not include duplicated lines. Let's craft HTML:
About the role
Located in the Administration Building, Office of the Superintendent, Mapleton Public Schools provides comprehensive, accurate, and professional administrative and secretarial support to the Superintendent. Serves as a liaison between the Superintendent, the Board of Education, district staff, and the community, fostering positive, collaborative working relationships and engaging in collegial problem‑solving with a strong emphasis on teamwork.
Responsibilities
- Provide technical and administrative support to the Superintendent, including synthesizing information and composing, editing, and formatting letters, memoranda, and reports.
- Schedule, maintain, and manage the Superintendent's calendar.
- Coordinate meetings with districtwide committees, staff, parents, government officials, and other stakeholders.
- Arrange meeting locations and coordinate logistics for meetings, receptions, retreats, trainings, and events of varying size and complexity.
- Review, manage, and respond to correspondence addressed to the Superintendent and Board of Education, exercising professionalism and discretion with all stakeholders.
- Provide executive‑level and confidential support to the Superintendent and Board of Education, handling sensitive information with sound judgment and discretion.
- Research, gather input, and develop the annual budget for the Superintendent and Board; oversee office budgeting functions, including purchasing, billing, and bookkeeping.
- Advise and assist administrators and staff regarding district procedures; Board and administrative policies; and the expectations of the Superintendent and Board; anticipate potential issues or conflicts and develop effective solutions.
- Assist with parent and community concerns, inquiries, and complaints by interviewing callers, providing guidance, and making appropriate referrals.
- Collaborate with the Superintendent and staff to prepare, format, and distribute agendas and supporting materials for Board meetings, Board study sessions, and other activities as directed.
- Attend Board meetings and serve as executive secretary to the Board and Superintendent; post agendas and prepare and publish official minutes in compliance with state law and district policy.
- Prepare and distribute communications to administrative office staff, district administrators, and other groups as needed.
- Serve as a liaison between the Superintendent and the Board to ensure accurate, timely, and effective communication.
- Coordinate the review, updating, and editing of Board policies, regulations, exhibits, and manuals as necessary.
- Act as a daily resource for district staff regarding Superintendent and Board policies, procedures, and communications.
- Serve as lead secretary for the district by coordinating communication, meetings, and professional development opportunities for secretaries and administrative assistants.
- Coordinate travel, conference, and workshop arrangements for the Superintendent, Board members, and other administrators, including transportation, lodging, meals, and registrations.
- Demonstrate strong initiative by proactively anticipating timelines, deadlines, and next steps; independently identifying emerging needs; and taking action to ensure the Superintendent and Board are consistently prepared, informed, and supported.
- Perform other duties as assigned.
Requirements
Bachelor's degree from an accredited university, or equivalent combination of education and experience. Minimum of five years of successful experience as an executive secretary or in a comparable administrative role.
Qualifications
Criminal background check required for employment. Valid Colorado Notary Commission preferred.
Skills
- Demonstrated proficiency in a wide range of relevant computer applications and executive office technologies.
- Exceptional office management skills, including a warm, professional, and receptive interpersonal approach.
- Outstanding written communication, editing, and proofreading skills.
- Strong filing, organizational, and records management skills.
- Advanced telephone and email etiquette with a high level of professionalism.
- Ability to perform detailed, accurate work and maintain precise records.
- Demonstrated creative and effective problem‑solving abilities.
- Strong verbal communication and interpersonal skills.
- Ability to greet and interact effectively and courteously with the public.
- Outstanding human relations skills and professionalism.
- Proven ability to work collaboratively and contribute effectively as a team member.
- Ability to successfully multitask across multiple projects and adapt quickly to changing priorities and unexpected demands.
- Demonstrated ability to work independently while exercising sound judgment and initiative.
- Willingness and ability to assume responsibilities across a wide range of tasks, from routine to complex.
- Fluency in Spanish preferred.
- Operating knowledge of and experience with personal computers, office software, and related peripherals.
- Advanced proficiency with Microsoft applications, including Word, Excel, PowerPoint, Outlook, Adobe, and SharePoint.
- Operating knowledge of Infinite Visions financial software preferred.
- Operating knowledge of and experience with standard office equipment, including telephones, copiers, fax machines, and related devices.
Benefits
We offer a comprehensive benefits package focused on choice, quality, and value. Mandatory Title IX training is required by the Colorado Department of Education and for all public school employees; two mandatory training courses must be completed within 30 days of hire.
Pay
Pay range: EO‑6 Range $82,769.50 – $124,426.62
Schedule
Calendar: 260 days, 8 hours per day
Check for any duplicated content: we omitted location line separate but included in About the role. We omitted FLSA status, reports to, etc. Those are not required headings; could be included in About the role paragraph? Might be okay to omit as not required? The instruction: preserve ALL substantive information; do NOT invent or summarize away detail. So we must keep all substantive info. Reports to: Superintendent. That's substantive. Should we include? Could add to About the role paragraph: "Reports to the Superintendent." Also FLSA status: Exempt. Could be included. Also location: Administration Building, Office of the Superintendent. Already included. We should also include "CLASSIFIED EXEMPT VACANCY POSITION: Executive Administrative Assistant to the Superintendent and Board of Education" but we cannot repeat job title as heading; but we can include that as a sentence maybe in About the role? The job title is already known; but we can include the classification: "Classified Exempt vacancy". Might be considered substantive. We'll include in About the role. Let's adjust About the role paragraph to include: "Classified Exempt vacancy position: Executive Administrative Assistant to the Superintendent and Board of Education. Reports to the Superintendent. FLSA status: Exempt. Located in the Administration Building, Office of the Superintendent." We must avoid repeating job title as heading; but we can mention it in paragraph. Now ensure we didn't miss any substantive info: The summary about Mapleton Public Schools description (mission, etc.) is also substantive. Should we include? The "School Design Overview" paragraph about district description is substantive. Should we include? Probably yes, as it's about the organization. Could be part of About the role or a separate section like "About the district". But we only have allowed headings list; we could put that content under About the role as well, or maybe under a separate heading like "About the district" not allowed. So we incorporate into About the role paragraph. Thus About the role will be longer, containing district description, mission, etc. Let's craft About the role paragraph:Mapleton Public Schools is a small but mighty internationally accredited public school district located in one of the fastest‑growing areas of metro Denver—Adams County. Committed to raising expectations, providing choices for learning, and removing obstacles to success so that all students achieve their dreams and enthusiastically contribute to their community, country, and world. With schools in North Denver and Thornton, the district covers 25 square miles and serves suburban and light industrial communities. Often considered “the heart” of the Denver metro area, Mapleton is where major Colorado arteries including Interstate 25, Highway 36, Interstate 270, and Interstate 76 converge. The district serves more than 7,000 talented students who are eager to partner with staff to create positive, successful learning environments. All schools are small‑by‑design, offering a portfolio of options including STEM, Big Picture, Dual Language, Gifted and Talented, International focus, EL Learning, University Partnership, Online, Performing and Visual Arts, and Young Adult. School designs emphasize “how” learning is supported, not “what” students will learn, believing that when students choose a school where content aligns with their interests and passions they will be more engaged and master content standards. Rigor, relevance, relationships, and choice make Mapleton a destination district for families, teachers, and prospective employees.
Then add the job specifics: "Classified Exempt vacancy position: Executive Administrative Assistant to the Superintendent and Board of Education. Reports to the Superintendent. FLSA status: Exempt. Located in the Administration Building, Office of the Superintendent." We can combine into one paragraph or two. Keep as one. Now ensure we didn't include any boilerplate like EEO, contact info, application instructions, etc. We removed those. Check for any leftover duplicated lines: we removed "All of Mapleton