Executive Administrative Assistant (Horseshoe Casino)

About Us

Harrah’s Council Bluffs, Horseshoe Council Bluffs, the Mid-America Center, and the Hilton Garden Inn—all part of Caesars Entertainment’s expansive portfolio—are seeking top talent to join the Empire. We prioritize excellent service, starting with our team members, and are guided by the company’s Mission, Vision, and Values. Our properties offer premier gaming experiences, two hotels with diverse amenities, and versatile convention, meeting, and entertainment spaces for events of all sizes, serving the Council Bluffs-metro area.

Responsibilities

• Prepares and types correspondence, forms, reports, charts, and graphs, ensuring accuracy in grammar, composition, and format.
• Sets up and maintains all files and records as required.
• Places, accepts, and screens telephone calls, referring them appropriately.
• Receives, opens, and distributes incoming mail and documents.
• Manages community development donations by guiding organizations through the request process, making decisions on property non-cash donations, and supervising the requisition process for cash donations.
• Orders supplies for various departments, including managing open requisitions and cost transfers.
• Processes invoices for various departments, tracking and updating budget reports, accruals, and inventory reports.
• Books travel arrangements for staff, including flights, hotels, rental cars, and meal reservations.
• Reviews and answers correspondence, updating team member communication as needed.
• Sets up meeting invites, attends meetings as requested, and prepares and distributes meeting minutes.
• Performs additional duties as assigned, representing Harrah’s professionally and encouraging others to do the same.
• Meets attendance guidelines and adheres to regulatory, departmental, and company policies.

Requirements

• High school graduate or equivalent required.
• Typing speed of 60 words per minute.
• Strong communication skills and knowledge of business English and spelling.
• Ability to work collaboratively with co-workers as part of a team.
• Professional and well-groomed appearance.

Physical, Mental and Environmental Demands

• Able to maneuver throughout all areas of the casino.
• Capable of lifting up to 10 pounds and carrying up to 5 pounds.
• Able to bend, reach, kneel, twist, and grip items while working at an assigned desk area.
• Manual dexterity and coordination to operate office equipment, including 10-key adding machines, PCs, fax machines, and photocopiers.
• Able to work at a fast pace and in stressful situations.
• Proficient in reading, writing, speaking, and understanding English.
• Able to respond to visual and aural cues.