Executive Administrative Assistant

About the role

Provides administrative services and/or secretarial assistance at an organization or business level. The work model for the role is: Hybrid work model. This position reports to: VP Sales, Electrification US Utility.

Key Responsibilities

• Administrative support: Performs complex administrative activities and takes responsibility for delivering specific department processes/programs.
• Documentation searches: Compiles and issues special reports, presentations, organization charts, correspondence, etc.
• Communication: Responsible for different communication tasks within the area of responsibility, ensuring knowledge and information is shared and keeping others up to date.
• Processes: Implements ABB processes and initiates continuous improvement of administrative processes and procedures to maximize efficiency and effectiveness.
• Confidential support: Acts as point of contact for internal/external enquiries, initiates action and makes judgments about urgency of issues. Provides confidential support to individual executives and/or management team members.
• Special Projects: Works independently on special projects and/or collaboratively on team projects.
• Events: Plan and organize business critical internal/external events, including travel arrangements, itineraries, accommodation, conference registration, visiting speakers etc.
• Financial support: Provides financial support on a department/project level, monitoring budget spend, raising and approving requisitions/invoices, handling P-card expenditures, processing/submitting manager's expense report.

Qualifications

• Bachelor's degree in business or a similar field. Business Administration or related field preferred.
• 5+ years of experience in an administrative or assistant role; Experience supporting senior leaders in a global organization is highly preferred.
• The ability to prioritize and multitask, with excellent planning skills.
• A friendly and approachable demeanor, along with a dynamic and enthusiastic approach to tasks.
• Strong written and verbal communication skills and demonstrated ability to clearly and effectively communicate across all levels; Ability to edit and refine documents/communications is highly preferred.
• Expert-level proficiency with Microsoft Office, including Excel, PowerPoint, Outlook, and Teams is essential.
• Track record of work in fast paced and dynamic business environment; Curiosity, a commitment to follow through and excellent problem-solving skills are essential to success.
• Demonstrated ability to manage multiple daily, weekly, monthly, and long-term tasks for multiple staff members by carefully setting priorities, meeting deadlines, and scheduling time efficiently.

Benefits

• Health, Life & Disability: Choice between two medical plan options: A PPO plan called the Copay Plan OR a High Deductible Health Plan (with a Health Savings Account) called the High Deductible Plan. Choice between two dental plan options: Core and Core Plus. Vision benefit. Company paid life insurance (2X base pay). Company paid AD&D (1X base pay). Voluntary life and AD&D – 100% employee paid up to maximums. Short Term Disability – up to 26 weeks – Company paid. Long Term Disability – 60% of pay – Company paid; ability to "buy-up" to 66 2/3% of pay. Supplemental benefits – 100% employee paid (Accident insurance, hospital indemnity, critical illness, pet insurance). Parental Leave – up to 6 weeks. Employee Assistance Program. Health Advocate support resources for mental/behavioral health, general health navigation and virtual health, and infertility/adoption. Employee discount program.
• Retirement: 401k Savings Plan with Company Contributions. Employee Stock Acquisition Plan (ESAP).
• Time off: ABB provides 11 paid holidays. Vacation is provided based on years of service for hourly and non-exempt positions. Salaried exempt positions are provided vacation under a permissive time away policy.