EXECUTIVE ADMINISTRATIVE ASSISTANT 1 - 81362
State of Tennessee · Nashville, TN · 3 wk ago
Administrative$61k–$92k/yrFull-time
We need to output HTML fragment with sections only if real content. Use for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to map content.
Given posting: Title: Executive Service EXECUTIVE ADMINISTRATIVE ASSISTANT 1 Department of Correction Human Resources & Staff Development Nashville, TN Annual Salary - $61,200.00 - $91,752.00 Closing Date: 10/12/2026 Background Check ... etc.
We need to remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning, duplicated lines, application instructions. The EEO paragraph at end is boilerplate; remove.
We need to preserve substantive info: Who We Are And What We Do, How You Make a Difference In This Role, Job Overview, Key Responsibilities (with subpoints), Minimum Qualifications, Preferred Qualifications.
We need sections: About the role (maybe combine Who We Are, How You Make a Difference, Job Overview). Responsibilities (Key Responsibilities). Requirements (maybe Minimum Qualifications). Qualifications (maybe Preferred Qualifications). Skills (maybe from Preferred Qualifications). Benefits, Pay, Schedule only if present. Pay: Annual Salary range given. So we need a Pay section with that salary range. Benefits: none mentioned. Schedule: none mentioned. So we omit Benefits and Schedule sections.
We must not repeat job title as heading. So no heading for title.
We need to include metadata like closing date, background check maybe as short p.
We need to use
for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to map content.
Given posting: Title: Executive Service EXECUTIVE ADMINISTRATIVE ASSISTANT 1 Department of Correction Human Resources & Staff Development Nashville, TN Annual Salary - $61,200.00 - $91,752.00 Closing Date: 10/12/2026 Background Check ... etc.
We need to remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning, duplicated lines, application instructions. The EEO paragraph at end is boilerplate; remove.
We need to preserve substantive info: Who We Are And What We Do, How You Make a Difference In This Role, Job Overview, Key Responsibilities (with subpoints), Minimum Qualifications, Preferred Qualifications.
We need sections: About the role (maybe combine Who We Are, How You Make a Difference, Job Overview). Responsibilities (Key Responsibilities). Requirements (maybe Minimum Qualifications). Qualifications (maybe Preferred Qualifications). Skills (maybe from Preferred Qualifications). Benefits, Pay, Schedule only if present. Pay: Annual Salary range given. So we need a Pay section with that salary range. Benefits: none mentioned. Schedule: none mentioned. So we omit Benefits and Schedule sections.
We must not repeat job title as heading. So no heading for title.
We need to include metadata like closing date, background check maybe as short p.
We need to use - for any list of duties/requirements/benefits. So responsibilities list as ul. Minimum qualifications maybe as ul? It's a sentence but could be list? It's a single requirement; we could keep as p. Preferred qualifications list as ul.
Skills: we could extract from Preferred Qualifications: Experience supporting HR executives..., Knowledge of state government..., Familiarity with project coordination..., Experience preparing executive-level presentation..., Strong written and verbal..., Advanced proficiency..., Demonstrated ability..., Exceptional discretion..., Strong interpersonal skills... That's many. Could put as ul under Skills.
But we must not create sections with filler. If we have content for Skills, we can include.
We need to avoid duplication: The Preferred Qualifications already includes many skill-like items; we could treat that as Qualifications section and maybe not separate Skills. But we have both Qualifications and Skills headings allowed. We could put Preferred Qualifications under Qualifications, and Skills maybe empty -> omit. Better to follow instruction: Prefer few substantive sections over many thin ones. So maybe combine Qualifications and Skills into one Qualifications section? But we have headings defined; we can choose to include only those with real content. Could have About the role, Responsibilities, Qualifications, Pay. That's four sections.
Qualifications could contain both minimum and preferred qualifications. Or we could have Requirements (minimum) and Qualifications (preferred). But that's two sections. Might be okay.
Let's decide: About the role (includes Who We Are, How You Make a Difference, Job Overview). Responsibilities (Key Responsibilities). Qualifications (Minimum Qualifications + Preferred Qualifications). Pay (salary range). That seems good.
We must not include Benefits or Schedule.
Now format:
About the role
... combine paragraphs.
We need to preserve all substantive information, not invent or summarize away detail. So we need to keep the sentences but can combine into paragraphs.
Let's extract:
Who We Are And What We Do:
"The Tennessee Department of Correction operates and oversees 14 adult prisons across the state, housing some 21,000 offenders. In the community, TDOC supervises 79,000 offenders on probation, parole, or community corrections. The department operates 44 probation/parole offices in 13 districts across the state."
How You Make a Difference In This Role:
"The TDOC Human Resources & Staff Development Divisions are responsible for the oversight of all human capital management functions for over 6,000 employees located across the state. These areas include, but are not limited to, employee relations and engagement, compensation, employee health and safety, professional development programs, employee wellness, worker's compensation, training, and the Tennessee Correction Academy."
Job Overview:
"The Executive Administrative Assistant provides high-level, proactive administrative and operational support to the TDOC Human Resources & Staff Development executive team (Assistant Commissioner of Human Resources, the Deputy AC of Organizational Strategy, and the Deputy AC of Employee Performance & Culture). This role serves as a critical partner in managing daily priorities, coordinating complex administrative functions, facilitating communication across internal and external stakeholders, and ensuring the effective execution of HR division initiatives. The ideal candidate is highly organized, discreet, detail-driven, and adept at working in a fast-paced environment within a large public sector organization."
We can combine into maybe two paragraphs.
Now Responsibilities: list items from Key Responsibilities.
Key Responsibilities bullet points:
- Executive Support: Manage and optimize the Assistant Commissioner's daily schedule, including meetings, travel arrangements for HR executive team, briefings, and event logistics.
- Prepare executive-level correspondence, presentations, reports, agendas, meeting minutes, and briefing materials.
- Screen, prioritize, and route incoming communications, ensuring timely and appropriate responses.
- Maintain confidentiality of sensitive personnel, operational, and strategic information.
- Operational Coordination: Support the coordination of HR division projects, initiatives, and cross departmental efforts by tracking milestones, deadlines, and deliverables.
- Assist with policy and procedural documentation, including formatting, proofing, and distributing updates.
- Oversee document management systems, ensuring material is organized, accessible, and compliant with record-keeping standards.
- Coordinate internal leadership meetings, including logistics, materials preparation, follow-ups, and action item tracking.
- Stakeholder Engagement: Serve as a primary point of contact between the Assistant Commissioner and internal/external stakeholders.
- Support the organization of town halls, employee engagement activities, training sessions, and other HR related events.
- Foster positive working relationships with senior leaders, employees, state agencies, vendors, and external partners.
- Data & Reporting Support: Assist HR executive team with compiling HR metrics, dashboards, and performance reporting by gathering data and preparing summaries.
- Perform basic research, data validation, and document production as needed to support HR initiatives and executive team.
- Ensure accuracy and timeliness of materials prepared for executive review or public reporting.
- Administrative Management: Process procurement requests, invoices, expense reports, and vendor documentation.
- Maintain departmental files, organizational charts, distribution lists, and internal directories.
- Monitor office supply inventory, equipment needs, and other operational requirements.
We need to output as - each item. Could group under subheadings? Not required; just list.
Now Qualifications: Minimum Qualifications and Preferred Qualifications.
Minimum Qualifications:
"Bachelor's degree and 2+ years of full-time professional staff administrative experience or related work.
Qualifying full-time professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years."
Preferred Qualifications:
"Experience supporting HR executives or leadership teams.
Knowledge of state government structures, HR policies, rules, and procedures.
Familiarity with project coordination or light project management methodologies.
Experience preparing executive-level presentation materials and reports.
Strong written and verbal communication skills, including professional drafting and editing.
Advanced proficiency with Microsoft Office Suite and collaboration tools (Outlook, Teams, SharePoint, PowerPoint, Excel).
Demonstrated ability to manage multiple priorities, meet deadlines, and adapt to changing needs.
Exceptional discretion and judgment when handling confidential and sensitive information.
Strong interpersonal skills with the ability to work effectively across all levels of the organization."
We can output as two
maybe under a heading Qualifications with subheadings? But we cannot add extra headings beyond allowed? We could just list all as one list but differentiate? Probably better to have two lists with preceding indicating Minimum Qualifications and Preferred Qualifications. That's allowed as prose.
Pay: Annual Salary - $61,200.00 - $91,752.00. Also Closing Date: 10/12/2026 and Background Check requirement. Could include as short p under About the role or separate? The instruction: fold minor metadata into a short
or drop it. So we can add a p after About the role maybe: "
Closing date: October 12, 2026. This position requires a criminal background check.
" Or include in About the role.
We must not include duplicated lines. Ensure we don't repeat.
Now produce HTML fragment.
Let's craft:
About the role
The Tennessee Department of Correction operates and oversees 14 adult prisons across the state, housing some 21,000 offenders. In the community, TDOC supervises 79,000 offenders on probation, parole, or community corrections. The department operates 44 probation/parole offices in 13 districts across the state. The TDOC Human Resources & Staff Development Divisions are responsible for the oversight of all human capital management functions for over 6,000 employees located across the state. These areas include, but are not limited to, employee relations and engagement, compensation, employee health and safety, professional development programs, employee wellness, worker's compensation, training, and the Tennessee Correction Academy. The Executive Administrative Assistant provides high-level, proactive administrative and operational support to the TDOC Human Resources & Staff Development executive team (Assistant Commissioner of Human Resources, the Deputy AC of Organizational Strategy, and the Deputy AC of Employee Performance & Culture). This role serves as a critical partner in managing daily priorities, coordinating complex administrative functions, facilitating communication across internal and external stakeholders, and ensuring the effective execution of HR division initiatives. The ideal candidate is highly organized, discreet, detail-driven, and adept at working in a fast-paced environment within a large public sector organization.
Closing date: October 12, 2026. This position requires a criminal background check.
Responsibilities
- Manage and optimize the Assistant Commissioner's daily schedule, including meetings, travel arrangements for HR executive team, briefings, and event logistics.
- Prepare executive-level correspondence, presentations, reports, agendas, meeting minutes, and briefing materials.
- Screen, prioritize, and route incoming communications, ensuring timely and appropriate responses.
- Maintain confidentiality of sensitive personnel, operational, and strategic information.
- Support the coordination of HR division projects, initiatives, and cross departmental efforts by tracking milestones, deadlines, and deliverables.
- Assist with policy and procedural documentation, including formatting, proofing, and distributing updates.
- Oversee document management systems, ensuring material is organized, accessible, and compliant with record-keeping standards.
- Coordinate internal leadership meetings, including logistics, materials preparation, follow-ups, and action item tracking.
- Serve as a primary point of contact between the Assistant Commissioner and internal/external stakeholders.
- Support the organization of town halls, employee engagement activities, training sessions, and other HR related events.
- Foster positive working relationships with senior leaders, employees, state agencies, vendors, and external partners.
- Assist HR executive team with compiling HR metrics, dashboards, and performance reporting by gathering data and preparing summaries.
- Perform basic research, data validation, and document production as needed to support HR initiatives and executive team.
- Ensure accuracy and timeliness of materials prepared for executive review or public reporting.
- Process procurement requests, invoices, expense reports, and vendor documentation.
- Maintain departmental files, organizational charts, distribution lists, and internal directories.
- Monitor office supply inventory, equipment needs, and other operational requirements.
Qualifications
Minimum Qualifications
- Bachelor's degree and 2+ years of full-time
About the role
... combine paragraphs.
We need to preserve all substantive information, not invent or summarize away detail. So we need to keep the sentences but can combine into paragraphs. Let's extract: Who We Are And What We Do: "The Tennessee Department of Correction operates and oversees 14 adult prisons across the state, housing some 21,000 offenders. In the community, TDOC supervises 79,000 offenders on probation, parole, or community corrections. The department operates 44 probation/parole offices in 13 districts across the state." How You Make a Difference In This Role: "The TDOC Human Resources & Staff Development Divisions are responsible for the oversight of all human capital management functions for over 6,000 employees located across the state. These areas include, but are not limited to, employee relations and engagement, compensation, employee health and safety, professional development programs, employee wellness, worker's compensation, training, and the Tennessee Correction Academy." Job Overview: "The Executive Administrative Assistant provides high-level, proactive administrative and operational support to the TDOC Human Resources & Staff Development executive team (Assistant Commissioner of Human Resources, the Deputy AC of Organizational Strategy, and the Deputy AC of Employee Performance & Culture). This role serves as a critical partner in managing daily priorities, coordinating complex administrative functions, facilitating communication across internal and external stakeholders, and ensuring the effective execution of HR division initiatives. The ideal candidate is highly organized, discreet, detail-driven, and adept at working in a fast-paced environment within a large public sector organization." We can combine into maybe two paragraphs. Now Responsibilities: list items from Key Responsibilities. Key Responsibilities bullet points: - Executive Support: Manage and optimize the Assistant Commissioner's daily schedule, including meetings, travel arrangements for HR executive team, briefings, and event logistics. - Prepare executive-level correspondence, presentations, reports, agendas, meeting minutes, and briefing materials. - Screen, prioritize, and route incoming communications, ensuring timely and appropriate responses. - Maintain confidentiality of sensitive personnel, operational, and strategic information. - Operational Coordination: Support the coordination of HR division projects, initiatives, and cross departmental efforts by tracking milestones, deadlines, and deliverables. - Assist with policy and procedural documentation, including formatting, proofing, and distributing updates. - Oversee document management systems, ensuring material is organized, accessible, and compliant with record-keeping standards. - Coordinate internal leadership meetings, including logistics, materials preparation, follow-ups, and action item tracking. - Stakeholder Engagement: Serve as a primary point of contact between the Assistant Commissioner and internal/external stakeholders. - Support the organization of town halls, employee engagement activities, training sessions, and other HR related events. - Foster positive working relationships with senior leaders, employees, state agencies, vendors, and external partners. - Data & Reporting Support: Assist HR executive team with compiling HR metrics, dashboards, and performance reporting by gathering data and preparing summaries. - Perform basic research, data validation, and document production as needed to support HR initiatives and executive team. - Ensure accuracy and timeliness of materials prepared for executive review or public reporting. - Administrative Management: Process procurement requests, invoices, expense reports, and vendor documentation. - Maintain departmental files, organizational charts, distribution lists, and internal directories. - Monitor office supply inventory, equipment needs, and other operational requirements. We need to output as- each item. Could group under subheadings? Not required; just list.
Now Qualifications: Minimum Qualifications and Preferred Qualifications.
Minimum Qualifications:
"Bachelor's degree and 2+ years of full-time professional staff administrative experience or related work.
Qualifying full-time professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years."
Preferred Qualifications:
"Experience supporting HR executives or leadership teams.
Knowledge of state government structures, HR policies, rules, and procedures.
Familiarity with project coordination or light project management methodologies.
Experience preparing executive-level presentation materials and reports.
Strong written and verbal communication skills, including professional drafting and editing.
Advanced proficiency with Microsoft Office Suite and collaboration tools (Outlook, Teams, SharePoint, PowerPoint, Excel).
Demonstrated ability to manage multiple priorities, meet deadlines, and adapt to changing needs.
Exceptional discretion and judgment when handling confidential and sensitive information.
Strong interpersonal skills with the ability to work effectively across all levels of the organization."
We can output as two
- maybe under a heading Qualifications with subheadings? But we cannot add extra headings beyond allowed? We could just list all as one list but differentiate? Probably better to have two lists with preceding
- Manage and optimize the Assistant Commissioner's daily schedule, including meetings, travel arrangements for HR executive team, briefings, and event logistics.
- Prepare executive-level correspondence, presentations, reports, agendas, meeting minutes, and briefing materials.
- Screen, prioritize, and route incoming communications, ensuring timely and appropriate responses.
- Maintain confidentiality of sensitive personnel, operational, and strategic information.
- Support the coordination of HR division projects, initiatives, and cross departmental efforts by tracking milestones, deadlines, and deliverables.
- Assist with policy and procedural documentation, including formatting, proofing, and distributing updates.
- Oversee document management systems, ensuring material is organized, accessible, and compliant with record-keeping standards.
- Coordinate internal leadership meetings, including logistics, materials preparation, follow-ups, and action item tracking.
- Serve as a primary point of contact between the Assistant Commissioner and internal/external stakeholders.
- Support the organization of town halls, employee engagement activities, training sessions, and other HR related events.
- Foster positive working relationships with senior leaders, employees, state agencies, vendors, and external partners.
- Assist HR executive team with compiling HR metrics, dashboards, and performance reporting by gathering data and preparing summaries.
- Perform basic research, data validation, and document production as needed to support HR initiatives and executive team.
- Ensure accuracy and timeliness of materials prepared for executive review or public reporting.
- Process procurement requests, invoices, expense reports, and vendor documentation.
- Maintain departmental files, organizational charts, distribution lists, and internal directories.
- Monitor office supply inventory, equipment needs, and other operational requirements.
- Bachelor's degree and 2+ years of full-time
indicating Minimum Qualifications and Preferred Qualifications. That's allowed as prose. Pay: Annual Salary - $61,200.00 - $91,752.00. Also Closing Date: 10/12/2026 and Background Check requirement. Could include as short p under About the role or separate? The instruction: fold minor metadata into a short
or drop it. So we can add a p after About the role maybe: "
Closing date: October 12, 2026. This position requires a criminal background check.
" Or include in About the role. We must not include duplicated lines. Ensure we don't repeat. Now produce HTML fragment. Let's craft:About the role
The Tennessee Department of Correction operates and oversees 14 adult prisons across the state, housing some 21,000 offenders. In the community, TDOC supervises 79,000 offenders on probation, parole, or community corrections. The department operates 44 probation/parole offices in 13 districts across the state. The TDOC Human Resources & Staff Development Divisions are responsible for the oversight of all human capital management functions for over 6,000 employees located across the state. These areas include, but are not limited to, employee relations and engagement, compensation, employee health and safety, professional development programs, employee wellness, worker's compensation, training, and the Tennessee Correction Academy. The Executive Administrative Assistant provides high-level, proactive administrative and operational support to the TDOC Human Resources & Staff Development executive team (Assistant Commissioner of Human Resources, the Deputy AC of Organizational Strategy, and the Deputy AC of Employee Performance & Culture). This role serves as a critical partner in managing daily priorities, coordinating complex administrative functions, facilitating communication across internal and external stakeholders, and ensuring the effective execution of HR division initiatives. The ideal candidate is highly organized, discreet, detail-driven, and adept at working in a fast-paced environment within a large public sector organization.
Closing date: October 12, 2026. This position requires a criminal background check.
Responsibilities
Qualifications
Minimum Qualifications