Executive Administative Assistant

Executive Administrative Assistant Meta Care | Care Management Division Reports to: Vice President of Care Management Type: Part-Time (20 hours/week) Location: Arizona (must be available during MST time zone) Role Overview The Care Management division at Meta Care is seeking a sharp, detail oriented, accountable, and highly organized Administrative Assistant to support our Vice President of Care Management and the Care Management Team. This role ensures smooth daily operations, accurate documentation and timely follow-through across multiple projects to provide essential structured assistance to our Care Management Team in support of our mission to deliver excellent care management for members across our network. Key Responsibilities Meeting support – Ability to take clear, concise notes, track follow-up items and maintain actions listsFile & record management - Organize, maintain, and update documentation with strong attention to detailProject tracking - Monitor deadlines, deliverables and ongoing tasks across multiple projectsConfidential information handling - Maintain confidentiality of sensitive clergy care and personnel mattersReport & spreadsheet creation – Prepare reports and data spreadsheets as neededDocumentation & Databases – Keep Client Directory, Census Lists, Team Birthday list, Phone Etiquette and NUSO User Guides currentExpense report coordination – submit, process and track expense reportsOnboarding support - Manage and track initial new employee onboarding tasksInventory Oversight – Track and manage care manager inventory through Meta Shop Media management – Assist with staff headshots, team photos, and video testimoniaEvent & conference logistics - Manage conference booth materials and scheduling, process ordering of required items (will maintain company credit card)Calendar & scheduling – Manage team calendar, schedule Zoom interviews, add travel itinerariesDaily communications – Provide written updates and communications as requestedSpecial Projects – assist with special projects as they arise Who We're Looking For Proven administrative or executive support experienceExceptional organizational skills, the ability to multitask and pivot priorities in real timeStrong written and verbal communication skillsHigh accountability, follow-through, and ownership of tasks from start to finishDiscretion and sound judgment when handling confidential informationAbility to work independently with minimal supervisionProficiency with standard office and productivity software (e.g., Microsoft Outlook, Teams, Excel, Word & OneNote)Alignment with and respect for Meta Care’s mission and values Compensation & Schedule Schedule: 20 hours per weekCompensation: $19 - $20 / hour Availability This position is available immediately. If this opportunity resonates with you, please submit your application to: REC@metacareusa.com Equal Employment Opportunity: Meta Care Inc. is proud to be an equal-opportunity employer. All qualified applicants are encouraged to apply. Powered by JazzHR qsHpXRc8XZ