Executive Admin III

Core Responsibilities

• Proactively manage complex calendars for the SVP & GM, prioritizing meetings, commitments, and competing demands
• Organize internal and external meetings, including handling scheduling, logistics, agendas, materials, and necessary follow-up
• Arrange and manage comprehensive domestic and international travel, including detailed itineraries and logistics
• Provide secondary administrative support to Vice President-level leaders within the Intelligence Ventures organization
• Serve as a key, highly responsive point of contact for internal and external stakeholders, including partners, customers, and vendors
• Aid in leadership meetings, team events, customer engagements, and day-to-day organizational activities

Requirements

• Significant experience providing dedicated administrative support to senior executives in a corporate environment
• Advanced proficiency with the Microsoft Office Suite (Outlook, PowerPoint, Word, Excel, and Teams)
• Exceptional organizational skills with strict attention to detail and accuracy
• Proven ability to manage multiple competing priorities simultaneously in a fast-paced environment
• Strong written and verbal communication skills tailored for executive-level correspondence
• Demonstrated experience handling highly sensitive and confidential information with absolute discretion
• Previous experience working within a technology, intelligence, or venture-focused corporate division
• Experience managing complex international travel logistics and multi-zone scheduling
• Background in coordinating high-profile customer engagements and large-scale team events
• Familiarity with corporate expense management systems and digital procurement tools
• Experience building cross-functional relationships across large, matrixed Fortune 500 organizations
• Ability to anticipate executive and team needs, identifying and resolving issues before they arise
• Demonstrates a strong sense of ownership and the ability to make sound decisions under pressure
• Collaborative and relationship-driven, with the ability to build productive partnerships across all organizational levels
• Known for high responsiveness, reliability, and maintaining a poised demeanor in an evolving business environment

Qualifications

The approximate pay range for this position is between $30 and $40/hour. Please note that the pay range provided is a good faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums.

Benefits

• Medical, Dental, & Vision Insurance Plans
• Employee-Owned Profit Sharing (ESOP)
• 401K offered

Pay

The approximate pay range for this position is between $30 and $40/hour. Please note that the pay range provided is a good faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums.

Schedule

Onsite (Requires regular in-person collaboration)