Executive - Admin & Facilities Management

Responsibilities

• Coordinate and manage travel arrangements for employees, including booking flights, accommodations, and transportation.
• Ensure compliance with the company's travel policies and budget constraints.
• Handle travel-related queries and provide support to employees during their travel.
• Manage transport operations, routes, and vehicle allocation.
• Maintain logs, billing, and MIS records.
• Ensure driver discipline and safety adherence.
• Oversee maintenance and legal compliance of company vehicles.
• Manage day-to-day canteen and cafeteria operations.
• Ensure food quality, hygiene, and compliance with safety standards (FSSAI/ISO).
• Monitor vendor performance and ensure SLA adherence.
• Handle employee feedback and resolve service issues promptly.
• Control food cost, wastage, and verify vendor bills.
• Conduct regular hygiene inspections and audits.
• Ensure cleanliness, pest control, and proper maintenance of equipment.
• Maintain records for audits, compliance, and reporting.
• Workplace Hygiene & Green Area Management:
• Ensure cleanliness, hygiene, and upkeep of all areas.
• Manage housekeeping & gardening vendors and staff.
• Conduct routine inspections and quality checks.
• Ensure availability of materials and proper usage.
• Oversee waste management and pest control.
• Address employee complaints and ensure quick resolution.
• Maintain compliance and audit records.
• Workplace Meeting Infrastructure Management:
• Schedule and manage conference room bookings.
• Ensure conference rooms are set up with necessary equipment and supplies.
• Address any technical or logistical issues during meetings.
• Events & Corporate Hospitality Management:
• Plan and execute corporate events, meetings, and celebrations.
• Cook with vendors and service providers for event logistics.
• Ensure smooth execution of events and address any issues that arise.
• Welcome and assist guests, ensuring a positive and professional experience.
• Coordinate with various departments to arrange meetings, accommodations, and other requirements for guests.
• Conduct regular hygiene inspections and audits.
• Ensure cleanliness, pest control, and proper maintenance of equipment.
• Maintain records for audits, compliance, and reporting.
• OHC management:
• Manage OHC operations, medical support, and emergency readiness.
• Ensure health check-ups, record maintenance, and legal compliance.
• Drive health awareness and preventive programs.
• Vendor & Contract Management:
• Manage multiple service partners, monitor performance, conduct periodic reviews, and ensure delivery excellence aligned with contractual obligations.
• Budgeting & Cost Control:
• Handle OPEX/CAPEX planning, cost optimization, and financial governance of facility operations and infrastructure projects.
• Statutory Compliance & Risk Management:
• Ensure compliance with legal, safety, and environmental regulations; manage audits, licenses, and documentation.
• Sustainability & ESG Initiatives:
• Drive energy management, sustainability programs, and alignment with global environmental standards.
• Administrative Work:
• Bill booking of Vendor on time.
• Stock taking on monthly basis & procurement to avoid inconveniences.
• Provide consumption data Budget preparation of responsible areas.
• Monitor Budget Vs Actual in responsible areas.
• Maintain statutory data and reports in responsible areas.
• Responsibility:
• To work in harmony with your colleagues / superior and facilitate team spirit within the company.
• Identification of Environmental aspect and their Impact, decide significant aspect
• Identify Occupational Health and Safety Hazardous and associated Risk and decide significant Hazardous.
• Identify Objective Targets and programs, Approval from Management, and implementation of Program.
• Prepare and implement operational control, Procedure and ensure its implementation.

Qualifications

• Display Personal Energy and Passion to Succeed,
• Nurture Innovation & Continuous Improvement,
• Act With Integrity and Build Trust,
• Encourage ownership and Individual development,
• Ensure accountability & proactive,
• Regulatory Knowledge pertaining to Administration field.
• Cultivate team Sprit,
• communicate effectively,
• direct own actions towards sustainable customer value.