Executive Admin Asst

This position provides oversight into the secretarial support function for Hospital Administrators and may provide specific executive administrative support to the CEO facility.

Responsibilities

• Support the CEO’s calendar and perform clerical functions such as preparing correspondence, travel arrangements, scheduling meetings, and other activities.
• Compile corporate performance reports for CEO review, as directed.
• Ensure continuity of operations by keeping the CEO informed while present or away.
• Perform market research on business opportunities and competitors.
• Provide administrative support related to contract administration, including document creation, preparation, execution, compliance, renewal, and/or termination.
• Ensure contract documents follow guidelines from start through closeout.
• Review requests for proposals and track, manage, and report on all contract document flow and turnaround times.
• Show knowledge of department policies and procedures.
• Manage the executive officer’s calendars and schedule appointments.
• Maintain confidentiality and publish monthly calendars.
• Screen incoming calls and correspondence, responding independently when possible.
• Organize programs, events, meetings, or conferences by arranging facilities, caterers, issuing information or invitations, coordinating speakers, and controlling event budgets.
• Prepare agendas, notices, minutes, and resolutions for meetings.
• Prepare confidential correspondence, reports, and other complex documents.
• Perform complex and confidential secretarial functions.
• Respond to routine external correspondence.
• Type memos, purchase requisitions, payment requests, and other department forms and documents.
• Create and support database and spreadsheet files.
• Send faxes and make photocopies as requested.
• Order office supplies and support the supply cabinet.
• Support various databases and spreadsheet files as requested by executive officers.
• Perform other duties as assigned.

Requirements

• Minimum Education: High School Diploma or GED equivalent; some college preferred.
• Minimum Experience: 3 to 5 years of hospital administration experience or equivalent.

Skills

• Excellent human relations and oral/written communication skills.
• Preferred management experience in hospital/healthcare administration.
• Proven managerial skills.
• Supervisory experience preferred.

Benefits

HCA Houston Healthcare North Cypress offers a total rewards package that supports the health, life, career, and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health, and telemedicine services.
• Wellbeing support, including free counseling and referral services.
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage, and leaves of absence.
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support, and financial wellbeing counseling.
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships, and a partnership with Galen College of Nursing.
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection, and consumer discounts.

Note: Eligibility for benefits may vary by location.

About the Organization

HCA Houston Healthcare North Cypress, a campus of HCA Houston Healthcare Kingwood, is a 165+ bed, general acute care hospital founded in 2006 by local physicians. We provide world-class healthcare to patients throughout Cypress, TX, and Northwest Houston, utilizing the latest in medical technology and equipment. Our services include a 20+ bed ICU, robotic-assisted surgery, orthopedic care, joint replacement surgery, cancer care, advanced wound care services using hyperbaric medicine, advanced breast cancer screening and imaging, and much more.

We are members of HCA Houston Healthcare, part of HCA Healthcare, the leading provider of healthcare in the country. HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.