Exective Assistant III

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Benefits

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
• Paid Time Off from Day One
• 403-B Retirement Plan
• 4 Weeks 100% Paid Parental Leave
• Career Development
• Whole Person Well-being Resources
• Mental Health Resources and Support
• Pet Benefits

Schedule

• Full time
• Day shift

Responsibilities

• Manages calendar, schedules meetings and appointments, and coordinates travel arrangements.
• Answers and screens incoming calls, takes messages, routes calls appropriately, retrieves voice messages, and greets and assists visitors.
• Provides administrative and secretarial support including opening and disbursing mail, composing and editing correspondence, preparing expense reports, and maintaining files and records.
• Supports leadership administratively with special requests including research, projects, and other miscellaneous duties.
• Manages office supplies and equipment, ensuring availability and proper functioning.
• Schedules and organizes meetings and events, orders provisions and prepares agendas, and takes, transcribes, and distributes meeting minutes as appropriate.
• Prepares and updates presentations, spreadsheets, and other documents, ensuring accuracy and completeness.
• Assists with budget tracking, contracts, and other financial responsibilities, as needed.
• Serves as a committee member and/or lead/supervisor for various work teams including other administrative staff.
• Other duties as assigned.

Requirements

• 5+ years minimum experience as an administrative or executive assistant, secretary, or other higher level administrative/office support role [Required]
• Event planning/coordination experience [Preferred]
• Associate degree [Preferred] in management, liberal arts, food and nutrition, or business
• National Notary Association Notary Public (NNANP) certification [Preferred]

Skills

• Communicate and interact effectively and professionally with diverse populations, individually or as a team member, both in verbal and written communications [Required]
• Excellent computer skills in word processing, spreadsheets, and databases, using programs such as Microsoft Outlook, Word, PowerPoint, Excel, Access, etc. [Required]
• Maintain confidentiality, use discretion, and adhere to all corporate, legal, and regulatory guidelines, i.e. HIPAA [Required]
• Self-motivated, with flexibility to multitask and prioritize in a stressful, fast-paced environment [Required]
• Resolve issues with minimal direction or guidance, as well as work independently and as a team member [Required]
• Professional attitude and conduct [Required]
• Effectively utilize office equipment including fax, copier, printer, scanner, etc. [Required]
• Meet ever-changing and multiple deadlines, managing day-to-day workflow [Required]
• Detail-oriented, with strong proofreading and editing skills [Required]
• Basic accounting, legal and/or contract administration knowledge [Preferred]
• AH/AHS Sunport system experience [Preferred]

Pay

$23.91 - $44.46 per hour

Location

601 E Rollins St, Orlando, Florida 32803, United States of America

Physical Requirements

View physical requirements for this role